gtn20200321_def14a.htm

 

UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549

 

 

SCHEDULE 14a
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION

 

Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934

 

Filed by the Registrant ☒

Filed by a Party other than the Registrant ☐

 

Check the appropriate box:

Preliminary Proxy Statement

Confidential, For Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

Definitive Proxy Statement

Definitive Additional Materials

Soliciting Material Pursuant to Section 240.14a-12

 

Gray Television, Inc.

(Name of Registrant as Specified in Its Charter)

 

N/A

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

 

Payment of Filing Fee (Check the appropriate box):

No fee required.

Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.

(1)

Title of each class of securities to which transaction applies:

(2)

Aggregate number of securities to which transaction applies:

(3)

Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):

(4)

Proposed maximum aggregate value of transaction:

(5)

Total fee paid:

Fee paid previously with preliminary materials:

Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the form or schedule and the date of its filing.

(1)

Amount Previously Paid:

(2)

Form, Schedule or Registration Statement No.:

(3)

Filing Party:

(4)

Date Filed:

 

 

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 

Meeting to be held on May 6, 2020

 

NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of Gray Television, Inc. will be held at 11:30 a.m., Eastern time, on May 6, 2020, at the Company’s corporate headquarters, 4370 Peachtree Road, N.E., Atlanta, Georgia 30319, for the purpose of considering and acting upon:

 

 

1.

the election of nine members of Gray Television, Inc.’s Board of Directors;

 

 

2.

the approval, on a non-binding advisory basis, of the compensation of Gray Television, Inc.’s named executive officers;

 

 

3.

the ratification of the appointment of RSM US LLP as Gray Television, Inc.’s independent registered public accounting firm for 2020; and

 

 

4.

such other business and matters or proposals as may properly come before the meeting.

 

Only holders of record of Gray Television, Inc. common stock, no par value per share, and Gray Television, Inc. Class A common stock, no par value per share, at the close of business on March 9, 2020 are entitled to notice of, and to vote at, the annual meeting. Attendance at the annual meeting is limited to such shareholders and to any invitees of Gray Television, Inc.

 

*As part of our precautions regarding the novel coronavirus and COVID-19, to the extent permitted by Georgia law, we are planning for the possibility that the meeting may be held solely by means of remote communications. If we take this step, we will announce the decision to do so in advance, and details on how to participate, including details on how to inspect a list of shareholders of record, will be posted on our website and filed with the Securities and Exchange Commission as proxy material.

 

Your vote is very important. Regardless of whether you plan to attend the annual meeting, we encourage you to vote as soon as possible by one of three convenient methods in order to ensure your shares are represented at the meeting: accessing the internet site listed on the notice of internet availability of proxy materials or proxy card, calling the toll-free number listed on the proxy card, or signing, dating and returning the proxy card in the enclosed postage-paid envelope. Any proxy you give will not be used if you attend the annual meeting and vote in person.

 

 

By Order of the Board of Directors,

/s/ Hilton H. Howell, Jr.

Hilton H. Howell, Jr.

Executive Chairman and Chief Executive Officer

Atlanta, Georgia

March 26, 2020

 

- 2 -

 

GRAY TELEVISION, INC.

4370 Peachtree Road, N.E.

Atlanta, Georgia 30319

 

 

PROXY STATEMENT

For Annual Meeting of Shareholders

to be Held on May 6, 2020

 

This proxy statement is being furnished by the Board of Directors (the “Board”) of Gray Television, Inc., a Georgia corporation (which we refer to as “Gray,” the “Company,” “we,” “us” or “our”), to the holders of shares of each of our common stock, no par value per share (“common stock”), and our Class A common stock, no par value per share (“Class A common stock”), in connection with the solicitation of proxies by the Board for use at our 2020 Annual Meeting of Shareholders (the “2020 Annual Meeting”) to be held at the Company’s corporate headquarters, 4370 Peachtree Road, N.E., Atlanta, Georgia 30319, on May 6, 2020, at 11:30 a.m., Eastern time, and at any adjournments or postponements thereof. For directions to the location of the 2020 Annual Meeting, you may contact our corporate offices at (404) 504-9828. Distribution to shareholders of the Notice of Internet Availability of Proxy Materials (the “Notice”) and this proxy statement and a proxy card is scheduled to begin on or about March 26, 2020.

 

We intend to hold our annual meeting in person. However, as part of our precautions regarding the novel coronavirus and COVID-19, to the extent permitted by Georgia law, we are planning for the possibility that the meeting may be held solely by means of remote communications. If we take this step, we will announce the decision to do so in advance, and details on how to participate will be posted on our website and filed with the Securities and Exchange Commission (“SEC”) as additional proxy material.

 

A proxy delivered pursuant to this solicitation is revocable at the option of the person giving the same at any time before it is exercised. A proxy may be revoked, prior to its exercise, by submitting a later dated vote via the internet or by telephone, by signing and delivering a later dated proxy card, by delivering written notice of the revocation of the proxy to our Corporate Secretary prior to the 2020 Annual Meeting, or by attending and voting at the 2020 Annual Meeting. Attendance at the 2020 Annual Meeting, in and of itself, will not constitute revocation of a proxy. Unless previously revoked, the shares represented by proxy will be voted in accordance with the shareholder’s directions if the proxy is duly submitted prior to the 2020 Annual Meeting.

 

If you return a signed proxy card that does not indicate your voting preferences, the persons named as proxies on the proxy card will vote your shares FOR the election of each of the director nominees recommended by the Board, FOR the approval, on a non-binding advisory basis, of the compensation of Gray’s named executive officers (the “say-on-pay vote”), FOR the ratification of the Company’s independent registered public accounting firm, and in accordance with the discretion of the named proxies on any other matters properly brought before the 2020 Annual Meeting.

 

The expenses associated with this proxy statement and soliciting the proxies sought hereby will be borne by us. In addition to the use of the mail, proxies may be solicited by our officers, directors and employees, who will not receive additional compensation therefor, in person or by telephone or other means of electronic communication. We have retained D.F. King & Co., Inc. to assist with the solicitation of proxies for a fee of $6,000 plus reimbursement of out of pocket expenses. We will also request brokerage firms, banks, nominees, custodians and fiduciaries to forward proxy materials to the beneficial owners of shares of our common stock and our Class A common stock as of the record date for the 2020 Annual Meeting, and will provide reimbursement for the cost of forwarding the proxy materials in accordance with customary practice. Your cooperation in promptly submitting your vote by proxy will help to avoid additional expense.

 

- 3 -

 

Table of Contents

 

Page

 

VOTING MATTERS

1

   

PROPOSAL 1 ELECTION OF DIRECTORS

4

   

PROPOSAL 2 ADVISORY APPROVAL OF EXECUTIVE COMPENSATION

7

   

PROPOSAL 3 RATIFICATION OF THE APPOINTMENT OF THE COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR 2020

8

   

CORPORATE GOVERNANCE

9

   

STOCK OWNERSHIP

12

   

EXECUTIVE COMPENSATION

14

   

REPORT OF COMPENSATION COMMITTEE

38

   

COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION

38

   

CERTAIN RELATIONSHIPS AND RELATED PARTY TRANSACTIONS

38

   

SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

38

   

REPORT OF AUDIT COMMITTEE

39

   

OTHER MATTERS

39

   

SHAREHOLDER PROPOSALS FOR INCLUSION IN NEXT YEAR’S PROXY STATEMENT

39

   

OTHER SHAREHOLDER PROPOSALS FOR PRESENTATION AT NEXT YEAR’S ANNUAL MEETING

40

   

AVAILABILITY OF FORM 10-K

40

   

HOUSEHOLDING

40

 

- i -

 

GRAY TELEVISION, INC.

4370 Peachtree Road, N.E.

Atlanta, Georgia 30319

 

VOTING MATTERS

 

Record Date and Voting Rights

 

Our Board has fixed the close of business on March 9, 2020 as the record date (the “Record Date”) for determining holders of our common stock and our Class A common stock entitled to notice of, and to vote at, the 2020 Annual Meeting. Only holders of record of our common stock and/or our Class A common stock at the close of business on that date will be entitled to notice of, and to vote at, the 2020 Annual Meeting. As of the record date, 92,726,807 shares of our common stock and 7,048,006 shares of our Class A common stock were outstanding. Each share of our common stock is entitled to one vote, and each share of our Class A common stock is entitled to ten votes, for each director nominee and each other matter to be acted upon at the 2020 Annual Meeting. Cumulative voting for director nominees is not allowed.

 

Shareholders of record may vote:

 

 

by the internet at http://www.proxyvote.com and following the instructions on the Notice or the proxy card;

 

 

by telephone at 1-800-690-6903 as directed on the proxy card;

 

 

by completing and mailing the proxy card; or

 

 

by attending the 2020 Annual Meeting and voting in person.

 

Instructions for voting are included on the Notice or the proxy card.

 

You may revoke your proxy and change your vote by:

 

 

voting by the internet or telephone on or before 11:59 p.m., Eastern time, on May 5, 2020;

 

 

signing and properly submitting another proxy with a later date that is received before the polls close at the 2020 Annual Meeting;

 

 

giving written notice of the revocation of your proxy to the Company’s Corporate Secretary, prior to the 2020 Annual Meeting; or

 

 

voting in person at the 2020 Annual Meeting.

 

Important Notice Regarding the Availability of Proxy Materials for the 2020 Annual Meeting

 

The following information can be found at http://www.proxyvote.com:

 

 

Notice of Annual Meeting;

 

 

Proxy Statement;

 

 

2019 Annual Report on Form 10-K; and

 

 

Form of Proxy Card.

 

 

 

Quorum

 

A quorum is necessary to hold a valid 2020 Annual Meeting. A majority of possible votes, or 81,603,435 votes (including abstentions and broker non-votes (described below)), represented in person or by proxy will constitute a quorum. Votes cast in person or by proxy at the 2020 Annual Meeting will be tabulated by the inspector of elections appointed for the meeting, who also will count such votes to determine whether a quorum is present for the transaction of business.

 

If a quorum is not present at the scheduled time of the 2020 Annual Meeting, the chairman of the meeting may adjourn or postpone the 2020 Annual Meeting until a quorum is present. The time and place of the adjourned or postponed 2020 Annual Meeting will be announced at the time the adjournment is taken and, unless such adjournment or postponement is for more than 30 days, no other notice will be given. An adjournment or postponement will have no effect on the business that may be conducted at the 2020 Annual Meeting.

 

Shares Held by a Bank, Broker or Other Nominee and Broker Non-Votes

 

If you are the beneficial owner of shares of common stock or Class A common stock held in “street name” by a bank, broker or other nominee, such other party is the record holder of the shares and is required to vote those shares in accordance with your instructions. If you do not give instructions to the record holder, that party will be prohibited from voting your shares on any matter other than with respect to the ratification of the appointment of RSM US LLP as our independent registered public accounting firm for the year ending December 31, 2020. If you do not provide instructions to the record holder, your shares will be treated as “broker non-votes” with respect to all other proposals voted on at the 2020 Annual Meeting. Additionally, the record holder may elect not to vote your shares with respect to the ratification of our independent registered public accounting firm, in which case your shares would also be treated as “broker non-votes” with respect to that proposal. All “broker non-votes” will be included for purposes of calculating the presence of a quorum, but otherwise will be treated as shares not voted on a proposal.

 

Additionally, if you participate in our Capital Accumulation Plan (the “Capital Accumulation Plan”) and have contributions invested in the Company’s common stock as of the Record Date, your proxy card will also serve as a voting instruction card for the trustee under the Capital Accumulation Plan (the “Capital Accumulation Plan Trustee”). If you do not give instructions to the Capital Accumulation Plan Trustee, the Capital Accumulation Plan Trustee will be prohibited from voting your shares on any matter at the 2020 Annual Meeting and your shares will not be included for purposes of calculating the presence of a quorum.

 

Required Vote

 

Director nominees will be elected by a plurality of the votes cast in person or by proxy at the 2020 Annual Meeting, which means that the nine nominees receiving the most votes will be elected. Votes withheld from any nominee will have no effect on the outcome of the election of directors. Abstentions and broker non-votes will not be counted as “votes cast” and, therefore, will have no effect on the outcome of the election of directors.

 

The non-binding approval of Gray’s say-on-pay vote requires the affirmative vote of a majority of the votes cast in person or by proxy at the 2020 Annual Meeting. Abstentions and broker non-votes will not be counted as “votes cast” and, therefore, will have no effect on the outcome of this proposal. Because the shareholder vote on this proposal is advisory only, it will not be binding on Gray or the Board. However, the Compensation Committee of the Board will review the voting results and expects to take them into consideration when making future decisions regarding executive compensation as the committee deems appropriate.

 

The ratification of the appointment of RSM US LLP as Gray’s independent registered public accounting firm for 2020 requires the affirmative vote of a majority of the votes cast in person or by proxy at the 2020 Annual Meeting. Abstentions and broker non-votes will not be counted as “votes cast” and, therefore, will have no effect on the outcome of this proposal.

 

With respect to any other matter that may properly come before the 2020 Annual Meeting for shareholder consideration, a matter generally will be approved by the affirmative vote of a majority of the votes cast in person or by proxy at the 2020 Annual Meeting unless the question is one upon which a different vote is required by express provision of the laws of Georgia, federal law, our Restated Articles of Incorporation ( our “Articles”) or our Bylaws (our “Bylaws”), or, to the extent permitted by the laws of Georgia, the Board has expressly provided that some other vote shall be required, in which case such express provisions shall govern.

 

 

- 2 -

 

Board Recommendation

 

The Board recommends that you vote:

 

 

“FOR” the election of the nine nominees to the Board to hold office until the 2021 Annual Meeting of Shareholders or until their successors are duly elected and qualified;

 

 

“FOR” the approval, on a non-binding advisory basis, of the compensation of the Company’s named executive officers; and

 

 

“FOR” the ratification of the appointment of RSM US LLP as our independent registered public accounting firm for the year ending December 31, 2020.

 

Unexecuted or Unclear Proxies

 

If you are a record holder and properly execute and return your proxy but do not indicate any voting instructions with respect to one or more matters to be voted upon at the 2020 Annual Meeting, or if your voting instructions are unclear, your shares will be voted in accordance with the recommendation of the Board as to all such matters.

 

In such event, your shares will be voted FOR the election of all director nominees, FOR the say-on-pay vote, and FOR the ratification of the appointment of RSM US LLP as the independent registered public accounting firm of the Company for the year ending December 31, 2020, as well as in the discretion of the persons named as proxies on all other matters that may properly come before the 2020 Annual Meeting.

 

- 3 -

 

PROPOSAL 1

ELECTION OF DIRECTORS

 

Nominees

 

The terms of office of all current directors will expire at the 2020 Annual Meeting. At the 2020 Annual Meeting, nine directors are to be elected to hold office until our next annual meeting of shareholders and until their successors have been duly elected and qualified. The director nominees are current directors that have all been nominated for reelection by the Nominating and Corporate Governance Committee.

 

In case any nominee listed in the table below should be unavailable for any reason, which we have no reason to anticipate, your proxy will be voted for any substitute nominee or nominees who may be selected by the Nominating and Corporate Governance Committee prior to or at the 2020 Annual Meeting. Alternatively, if no substitute is selected by the Nominating and Corporate Governance Committee prior to or at the 2020 Annual Meeting, the Board may determine to reduce the membership of the Board to the number of nominees available for election.

 

Set forth below is information concerning each of the nominees as of March 26, 2020:

 

Name

 

Director

Since

 

Age

 

Position

Hilton H. Howell, Jr.

 

1993

 

58

 

Executive Chairman and Chief Executive Officer

Howell W. Newton

 

1991

 

73

 

Lead Independent Director

Richard L. Boger

 

1991

 

73

 

Director

T. L. (“Gene”) Elder

 

2003

 

81

 

Director

Luis A. Garcia

 

2016

 

53

 

Director

Richard B. Hare

 

2016

 

53

 

Director

Robin R. Howell

 

2012

 

55

 

Director

Donald P. (“Pat”) LaPlatney

 

2019

 

60

 

Director, President and Co-Chief Executive Officer

Paul H. McTear

 

2019

 

71

 

Director

 

Hilton H. Howell, Jr. has served as our Chief Executive Officer since August 2008 and previously served as our President from June 2013 until January 2019. Mr. Howell, who is a member of the Executive Committee of the Board, has been a director since 1993 and served as the Vice Chairman of the Board from 2002 until April 2016 when he was appointed as Chairman and was appointed as Executive Chairman in January 2019. He served as our Executive Vice President from September 2002 to August 2008. He has served as President and Chief Executive Officer of Atlantic American Corporation, an insurance holding company, since 1995, and as Chairman of that company since February 2009. He has been Executive Vice President and General Counsel of Delta Life Insurance Company and Delta Fire & Casualty Insurance Company since 1991. Mr. Howell also serves as a director of Atlantic American Corporation and of each of its subsidiaries, American Southern Insurance Company, American Safety Insurance Company and Bankers Fidelity Life Insurance Company, as well as a director of Delta Life Insurance Company and Delta Fire & Casualty Insurance Company. He is the husband of Robin R. Howell, who is a member of our Board. In addition to the detailed operational knowledge he has gained in his current role as Gray’s Chief Executive Officer, Mr. Howell brings to the Board experience from current and past leadership positions as an executive and his service on numerous boards. Mr. Howell also has practiced as an attorney in a variety of roles, which experience provides additional perspective to the matters within the purview of the Board.

 

Howell W. Newton has served as a director since 1991, and as Lead Independent Director since April 2016, and is Chairman of the Audit Committee and a member of each of the Executive Committee, the Compensation Committee and the Nominating and Corporate Governance Committee of our Board. Since December 2015, Mr. Newton has been a Manager of 1899 Management Services, LLC, a real estate and investment company that assumed the assets of Trio Manufacturing Co., a real estate and investment company. Mr. Newton has also served, since October 1996, as Managing General Partner of Willwell LLLP, a family limited liability partnership that owns real estate and financial investments. From 1978 through December 2015, Mr. Newton was President and Treasurer of Trio Manufacturing Co. Mr. Newton’s many years of executive experience with a financial services company provides the Board with considerable financial expertise. His tenure on our Board provides consistent leadership, and his familiarity with Gray’s operations serves as an ongoing resource for issues facing a large, public company.

 

- 4 -

 

Richard L. Boger is the Chairman of the Compensation Committee and is also a member of the Executive Committee, the Nominating and Corporate Governance Committee and the Audit Committee of our Board. Mr. Boger has been President and Chief Executive Officer of Lex-Tek International, Inc., a financial services consulting company, since February 2002. He has also served, between July 2003 and July 2013, as business manager for Owen Holdings, LLLP; since July 2004, as General Partner of Shawnee Meadow Holdings, LLLP; and since March 2006, as business manager for Heathland Holdings, LLLP, each of which is an investment holding company. He has also served, since September 2012, as Trustee for the Boger-Owen Foundation, a 501(c)3 nonprofit under the Internal Revenue Code. He also serves as a member of the Board of Trustees of CornerCap Group of Funds, a line of mutual funds. Mr. Boger brings to the Board extensive managerial and entrepreneurial experience from his position as the Chief Executive Officer of a specialized financial services consulting company, his having founded and sold two commercial insurance services companies, and his service as a partner and business manager in multiple investment companies. His perspective from serving in several industries outside our own, including on the boards of a mutual fund and several nonprofit organizations, provides the Board with an informed resource for a wide range of disciplines and adds a diverse voice to its deliberations.

 

T.L. (“Gene”) Elder is a member of the Audit Committee of our Board. From 1994 to 2004, Mr. Elder was a partner of Tatum, LLC, a national firm of career chief financial officers which was acquired by Spherion Staffing Services in March 2010, and served as a Senior Partner of that firm from 2004 until his retirement from that position in May 2009. Mr. Elder, through his background as a former Chief Financial Officer, provides the Board and the Audit Committee with significant financial and accounting expertise.

 

Luis A. Garcia is a member of the Compensation Committee of the Board. Mr. Garcia has been the President and Lead Strategist of MarketVision, a privately owned, strategic marketing firm focused on understanding diverse audiences, since 2008. Prior thereto, Mr. Garcia served as the managing director of Garcia 360°, an integrated marketing firm which he founded in 1998, until it merged with MarketVision in 2008. The Board believes Mr. Garcia’s entrepreneurial success and considerable strategic marketing experience provide valuable insight and expertise to the Board and allow him to substantively contribute to the vision and growth of the Company.

 

Richard B. Hare is the Chairman of the Nominating and Corporate Governance Committee and is also a member of the Audit Committee of our Board. Mr. Hare has been the Executive Vice President and Chief Financial Officer of Haverty Furniture Companies, Inc., a full service home furnishing retailer, since May 2017. He previously served as Senior Vice President and Chief Financial Officer of Carmike Cinemas, Inc., one of the largest motion picture exhibitors in the United States, from March 2006 until it was acquired by AMC Entertainment Holdings in December 2016. Prior thereto, Mr. Hare held a number of finance and accounting positions at various entities. Mr. Hare possesses a strong financial management and accounting background, as evidenced by the various senior financial positions held during his career, including his service as a senior vice president and chief financial officer of a public company, which deepen the financial and public company expertise of the Board.

 

Robin R. Howell has served as Vice President and a director of both Delta Life Insurance Company and Delta Fire & Casualty Company since 1992. She formerly served as Chairman of the Board of Farmer’s and Merchant’s Bank and as a member of the Board of Directors of Premier Bancshares Inc. She received a BA in Economics from the University of Virginia and a Masters of Business Administration from the University of Texas at Austin, and she has held a number of management and oversight roles in various businesses in which her family has maintained ownership interests since that time. Mrs. Howell is also a member of the board of directors of Atlantic American Corporation. Mrs. Howell is the wife of Mr. Howell. Mrs. Howell is active in the community, serving on the Board of Directors and Executive Committee of the High Museum of Art, the Board of Directors of the Forward Arts Foundation, and as a member of the Junior League of Atlanta. Mrs. Howell’s experience in board matters, and involvement at the executive level in various businesses is invaluable to the Board, and her numerous civic, social and academic associations provide valuable insight to the Company and elevate the Company’s profile in the community.

 

- 5 -

 

Donald P. (“Pat”) LaPlatney has served as a director and our President and Co-Chief Executive Officer since January 2019. Immediately prior to the joining the Company, Mr. LaPlatney served between July 2016 and January 2019 as the Chief Executive Officer and President of Raycom Media, Inc. (“Raycom”), a television broadcasting and media company acquired by the Company in January 2019. Mr. La Platney also served as a member of the board of directors of Raycom from 2016 until January 2019. Prior to that, he served as Chief Operating Officer of Raycom from April to July 2016, as Senior Vice President from 2012 to April 2016 and as Vice President, Digital Media from August 2007 to 2012. Before joining Raycom in 2007, Mr. LaPlatney held various executive positions at The Tube Media Corp., Westwood One and Raycom Sports. Additionally, Mr. LaPlatney serves as a board member of the National Association of Broadcasters and Vice-Chair of the NBC Affiliate Board. In addition to his operational knowledge in his current role as Gray’s President and Co-Chief Executive Officer, Mr. LaPlatney brings to the Board significant leadership experience in executive roles at Gray and other broadcasting and media organizations, providing valuable insight to the Board and allowing him to contribute to its growth and operations.

 

Paul H. McTear has served as a director since January 2019. Prior to joining the Company, Mr. McTear had served as the Chief Executive Officer and President of Raycom from June 2001 until July 2016, and as a member of the board of directors of Raycom from June 2001 until January 2019. He joined Raycom in February 1997 and served as its Chief Financial Officer until he became Chief Executive Officer and President in 2001. Prior to joining Raycom, he served in a variety of executive officer positions at Providence Journal Company, including as Executive Director of Finance of Providence Journal Company’s Broadcasting and Cable Television Division. Mr. McTear was instrumental in the launch of two cable programming networks and has served as a member of the Television Board at the National Association of Broadcasters. The Board believes Mr. McTear’s considerable executive experience in the media and broadcasting space provides essential industry-specific knowledge and expertise to the Board in the regulatory environment in which the Company operates.

 

The Board recommends a vote FOR each of the director nominees.

 

- 6 -

 

PROPOSAL 2

ADVISORY APPROVAL OF EXECUTIVE COMPENSATION

 

The Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the “Dodd-Frank Act”) provides shareholders with the right to vote to approve, on a non-binding advisory basis, the compensation of the Company’s named executive officers as disclosed pursuant to the compensation disclosure rules of the SEC. This advisory vote is commonly referred to as the “say-on-pay” vote. At the Company’s 2017 Annual Meeting of Shareholders (the “2017 Annual Meeting”), the Company’s shareholders most recently took action with respect to an advisory vote on the frequency of say-on-pay votes. A plurality of votes cast on the advisory vote on the frequency of say-on-pay votes were for such vote to occur every three years, supporting the Board’s recommendation. Based upon that result, the Board determined that an advisory say-on-pay stockholder vote would continue to be held every three years until the next advisory vote on the frequency of future say-on-pay votes, which will be voted on at the 2023 Annual Meeting of Shareholders.

 

The Company’s compensation policy with respect to its named executive officers is designed to attract, motivate and retain talented executive officers, and to align their interests with the long-term interests of the Company’s shareholders. The Company seeks to accomplish this with an appropriate mix of compensation elements and amounts. Please read the “EXECUTIVE COMPENSATION - Compensation Discussion and Analysis” section of this proxy statement for additional details about our executive compensation philosophy and programs, including information about the compensation of our named executive officers for 2019 as detailed in the tables and narrative in the “EXECUTIVE COMPENSATION” section of this proxy statement.

 

The say-on-pay vote gives shareholders the opportunity to indicate their views on the compensation of our named executive officers. This vote is not intended to address any specific item of compensation, but rather the overall compensation of our named executive officers disclosed and the compensation philosophy, policies, and practices described in this proxy statement. Accordingly, the Board recommends that shareholders approve the following advisory resolution:

 

RESOLVED, that the shareholders of Gray Television, Inc. approve, on an advisory basis, the compensation of the Company’s named executive officers, as disclosed pursuant to the compensation disclosure rules of the SEC, including the Compensation Discussion and Analysis, compensation tables and accompanying footnotes and narratives disclosed in this proxy statement.”

 

Because this vote is advisory, it will not be binding on the Compensation Committee, the Board, or the Company. However, the Compensation Committee and the Board value the opinions of the Company’s shareholders, and the Compensation Committee will consider the outcome of the vote in its establishment and oversight of the compensation of the executive officers.

 

The Board of Directors recommends a vote FOR the approval, on a non-binding advisory basis, of the compensation of the Company’s named executive officers as disclosed in this proxy statement.

 

- 7 -

 

PROPOSAL 3

RATIFICATION OF THE APPOINTMENT OF THE COMPANY’S

INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR 2020

 

Gray’s independent registered public accounting firm is appointed annually by the Audit Committee. The Audit Committee examines a number of factors when selecting a firm, including the qualifications, staffing considerations, and the independence and quality controls of the firms considered. The Audit Committee has appointed RSM US LLP as Gray’s independent registered public accounting firm to audit our financial statements and our internal control over financial reporting for the year ending December 31, 2020. RSM US LLP has served as Gray’s independent registered public accounting firm since 2006 and is considered by management to be well-qualified.

 

Shareholder ratification of the selection of RSM US LLP as our independent registered public accounting firm is not required but is being presented to our shareholders as a matter of good corporate practice. Notwithstanding shareholder ratification of the appointment of the independent registered public accounting firm, the Audit Committee, in its discretion, may direct the appointment of a new independent registered public accounting firm if the Audit Committee believes that such a change would be in the best interests of the Company and its shareholders. Should the shareholders not ratify the selection of RSM US LLP as Gray’s independent registered public accounting firm for 2020 under this proposal, it is contemplated that the appointment of RSM US LLP for 2020 will nevertheless be permitted to stand unless the Audit Committee, on reconsideration, finds other compelling reasons for making a change.

 

Representatives of RSM US LLP are expected to be present at the 2020 Annual Meeting and, if present, will be given the opportunity to make a statement, if they desire, and to respond to appropriate questions.

 

Fees

 

The fees billed by RSM US LLP for 2019 and 2018 were as follows:

 

   

2019

($)

   

2018

($)

 

Audit fees (1)

  $ 1,701,234     $ 1,045,325  

Audit-related fees (2)

    77,519       79,235  

Tax fees

    -       -  

All other fees (3)

    -       87,675  

Total

  $ 1,778,753     $ 1,212,235  

 

(1)

Audit fees include fees and expenses for the audit of the Company’s financial statements and internal control over financial reporting and fees for quarterly reviews of our reports on Form 10-Q.

(2)

Audit related fees were fees and expenses for audits of our employee benefit plans.

(3)

All other fees were for services provided in connection with various financing activities.

 

All audit related services, tax services and other non-audit services provided to the Company by RSM US LLP must be, and all such services and the expenses related to such services in 2019 and 2018 were, pre-approved by the Audit Committee, which also concluded that the provision of such services was compatible with the maintenance of RSM US LLP’s independence in the conduct of its auditing functions.

 

In accordance with its written charter, the Audit Committee reviews and discusses with RSM US LLP, on a periodic basis, any disclosed relationships or services that may impact the objectivity and independence of the independent registered public accounting firm and pre-approves all audit and permitted non-audit services (including the fees and terms thereof) to be performed for us by our independent registered public accounting firm.

 

The Board recommends a vote FOR the ratification of the appointment of RSM US LLP as the Company’s independent registered public accounting firm for 2020.

 

- 8 -

 

CORPORATE GOVERNANCE

 

We have adopted a Code of Ethics that applies to all of our directors, executive officers and employees. If any waiver of this Code of Ethics is granted to an executive officer, the waiver will be disclosed in a SEC filing on Form 8-K. Our Code of Ethics and the written charters of our Audit Committee, our Nominating and Corporate Governance Committee and our Compensation Committee, as well as our Corporate Governance Principles, are available on our website at www.gray.tv in the Investor Relations section under the subheading Governance Documents. All such information is also available in print to any shareholder upon request by telephone at (404) 266-8333.

 

After considering all applicable regulatory requirements and assessing the materiality of each director’s relationship with us, our Board has affirmatively determined that the following directors are independent in accordance with Sections 303A.02(a) and (b) of the New York Stock Exchange (the “NYSE”) listing standards and the standards set forth in the Internal Revenue Code of 1986 (the “IRC”) and the Securities Exchange Act of 1934 (the “Exchange Act”): Messrs. Boger, Elder, Garcia, Hare, McTear and Newton. In making its independence determinations, the Board considered the following relationships between the Company and its directors, entities associated with directors, or members of their immediate families:

 

 

Mr. Howell’s status as an executive officer and his family relationships with Mrs. Howell and Mrs. Harriett Robinson, a director emeritus of the Company who is Mr. Howell’s mother-in-law and Mrs. Howell’s mother, and who, together with Mr. and Mrs. Howell, beneficially owns in excess of 38.1% of the outstanding combined voting power of common stock and Class A common stock;

 

 

Mr. LaPlatney’s status as an executive officer of the Company; and

 

 

Mrs. Howell’s family relationships with Mr. Howell and Mrs. Robinson.

 

Gray encourages interested parties to communicate with its Board. Any interested party who wishes to communicate with the Board or with any particular director, including any independent director, may send a letter to our Corporate Secretary, Gray Television, Inc., 4370 Peachtree Road, N.E., Atlanta, Georgia 30319, which communications will be forwarded to the Board by the Company’s Corporate Secretary. Any communication should indicate that you are an interested party and clearly specify that such communication is intended to be made to the entire Board or to one or more particular directors.

 

The Board does not have a formal policy with respect to attendance at annual meetings of shareholders, but the Board has historically held a regularly scheduled meeting in connection with each annual meeting of the shareholders, and directors are expected to attend. All director nominees who were then serving as directors of the Company attended the 2019 Annual Meeting of Shareholders.

 

In accordance with Section 303A.03 of the NYSE listing standards, the independent non-management directors meet in executive sessions without management or non-independent directors present on a periodic basis. These meetings were held four times during 2019. Mr. Newton, as Lead Independent Director of the Board, presided over these meetings.

 

Consistent with our belief that our leadership structure should reflect the best interests of the Company and our shareholders, we have not adopted a written policy with regard to whether or not the positions of Chief Executive Officer and Chairman of the Board should be held by separate individuals. Rather, we believe that the Board should remain free to determine the Company’s oversight and leadership structure from time to time based upon the availability of qualified and competent candidates. Beginning in April 2016, in light of, among other things, the Company’s significant growth and related increase in operational complexity, the desire to ensure effective communication between management and the Board, to provide strong and consistent leadership through a unified voice for the Company, and to help ensure that the Chief Executive Officer understands and can effectively and efficiently oversee the implementation of the recommendations and decisions of the Board, the Board appointed Mr. Howell to the additional role of Chairman of the Board, and then as Executive Chairman in 2019, and appointed Mr. Newton, who is an independent director, to serve in the newly created role of Lead Independent Director of the Board. As Lead Independent Director, Mr. Newton, who also serves on each committee of the Board, among other things:

 

 

presides over Board meetings in the absence of the Executive Chairman;

 

- 9 -

 

 

presides over executive sessions of the independent directors;

 

 

serves as a liaison between the independent directors and the Executive Chairman and Chief Executive Officer;

 

 

coordinates with the Executive Chairman and Chief Executive Officer in developing and approving agendas, schedules, and materials for Board meetings; and

 

 

is available for consultation with significant shareholders.

 

With respect to potential transactions with related parties required to be disclosed pursuant to Item 404(a) of Regulation S-K, the Audit Committee charter provides that the Audit Committee must review and approve such transactions in advance after full disclosure of the nature and extent of the related party’s interest in any such transaction. See “Certain Relationships and Related Party Transactions” for a description of such related party transactions since the beginning of 2019 or that are currently proposed.

 

Management of the Company is responsible for the Company’s day-to-day risk management, and the Board serves in an oversight role, including with respect to risk management. The Audit Committee assists the Board in fulfilling this risk management oversight function. The Audit Committee and management of the Company periodically review the Company’s policies with respect to risk assessment and risk management, including major financial risk exposures and the internal controls and procedures in place to manage such risks. In addition, the Audit Committee and the Board consider risk-related matters on an on-going basis in connection with deliberations regarding specific transactions and issues.

 

Board Committees and Membership

 

The Board held five meetings during 2019. During 2019, each of the directors attended at least 75% of the meetings of the Board and meetings of all committees of the Board on which such director served.

 

Our Board has the following committees: the Audit Committee, the Executive Committee, the Compensation Committee and the Nominating and Corporate Governance Committee. The Executive Committee is authorized between meetings of the Board, to manage and direct our affairs, except as otherwise provided by law or as otherwise directed by the Board. All actions by the Executive Committee are subject to revision and alteration by the Board, provided that no rights of third parties shall be affected by any such revision or alteration. The current members of the Executive Committee are Messrs. Boger, Howell and Newton.

 

The purpose of the Audit Committee is to assist the Board in its oversight of the integrity of the Company’s financial statements; the Company’s compliance with legal and regulatory requirements; the independent auditor’s qualifications and independence; and the performance of the Company’s internal audit function and independent auditor. The Audit Committee held four meetings during 2019. The current members of the Audit Committee are Messrs. Boger, Elder, Hare and Newton (as Chairman). The Board has affirmatively determined that each of Mr. Elder and Mr. Hare is an “audit committee financial expert” as that term is defined under applicable SEC rules. The identification of each of Mr. Elder and Mr. Hare as an audit committee financial expert does not impose on him any duties, obligations or liabilities that are greater than the duties, obligations and liabilities imposed on the other members of the Audit Committee. The Board has determined that all members of the Audit Committee are independent in accordance with NYSE and SEC rules governing audit committee member independence. The report of the Audit Committee is set forth in this proxy statement under the heading “Report of Audit Committee.”

 

- 10 -

 

The purpose of the Compensation Committee is to carry out the overall responsibility of the Board relating to executive officer compensation. In carrying out this purpose, the Compensation Committee has the responsibility to, among other things, establish and review the overall compensation philosophy of the Company; review and approve our goals and objectives relevant to the CEO’s and other executive officers’ compensation; and evaluate the performance of the CEO and other executive officers in light of established goals and objectives and, based on such evaluation, determine and approve compensation of the CEO and other executive officers. The Compensation Committee also administers the Company’s various equity incentive plans. The Compensation Committee held six meetings in 2019. The current members of the Compensation Committee are Messrs. Boger (as Chairman), Garcia and Newton. The Board has affirmatively determined that all members of the Compensation Committee are independent, in accordance with NYSE, SEC and IRC rules governing independence. The report of the Compensation Committee is set forth in this proxy statement under the heading “Report of Compensation Committee.”

 

The purpose of the Nominating and Corporate Governance Committee is to assist the Board in fulfilling its responsibilities to shareholders by identifying individuals qualified to become directors of the Company, recommending candidates to the Board for all directorships, developing and recommending to the Board an applicable set of corporate governance principles, and overseeing the evaluation of the Board and management. The Nominating and Corporate Governance Committee held three meetings in 2019. The current members of the Nominating and Corporate Governance Committee are Messrs. Boger, Hare (as Chairman) and Newton. The Board has determined that all members of the Nominating and Corporate Governance Committee are independent in accordance with NYSE and SEC rules governing nominating committee independence. In recommending candidates to the Board for nomination as directors, the Nominating and Corporate Governance Committee strives to identify individuals who bring a unique perspective to Gray’s leadership and contribute to the overall diversity of our Board. Although the Nominating and Corporate Governance Committee has not adopted a specific written diversity policy for nominations, we believe that a diversity of experience, gender, race, ethnicity and age contributes to effective governance for the benefit of our shareholders. In practice, the Nominating and Corporate Governance Committee considers such characteristics together with the other qualities considered necessary by the Nominating and Corporate Governance Committee, such as requisite judgment, skill, integrity and experience. The Nominating and Corporate Governance Committee does not assign a particular weight to these individual factors. Rather, the Nominating and Corporate Governance Committee looks for a mix of factors that, when considered along with the experience and credentials of the other candidates and existing directors, will provide shareholders with a diverse and experienced Board. Historically, the Nominating and Corporate Governance Committee has not determined a need to use a recruiting firm to assist with this process.

 

The Nominating and Corporate Governance Committee will consider recommendations for director nominees submitted by shareholders. The Nominating and Corporate Governance Committee’s evaluation of candidates recommended by our shareholders does not differ materially from its evaluation of candidates recommended from other sources. Shareholders wishing to recommend director candidates for consideration by the Nominating and Corporate Governance Committee may do so by writing to our Corporate Secretary, giving the candidate’s name, biographical data, qualifications and all other information that is required to be disclosed under the applicable rules and regulations of the SEC. The foregoing information should be forwarded to the Nominating and Corporate Governance Committee, c/o Corporate Secretary, Gray Television, Inc., 4370 Peachtree Road, N.E., Atlanta, Georgia 30319.

 

- 11 -

 

STOCK OWNERSHIP

 

The following table sets forth certain information regarding the beneficial ownership of our Class A common stock and our common stock as of March 9, 2020 by (i) any person who is known to us to be the beneficial owner of more than 5.0% of our Class A common stock or our common stock, (ii) our current directors (all of whom are also nominees for director), (iii) each current executive officer named in the Summary Compensation Table below and (iv) all current directors, director nominees, and current executive officers as a group. For purposes of this table, a person is deemed to be a beneficial owner of a security if he or she has or shares the power to vote or to direct the voting of such security, or the power to dispose or to direct the disposition of such security. Accordingly, more than one person may be deemed to be a beneficial owner of the same securities. A person is also deemed to be a beneficial owner of any securities that such person has the right to acquire beneficial ownership of within 60 days. Except as otherwise indicated, the persons named in the table below have sole voting and investment power with respect to all shares shown as beneficially owned by them. The information as to beneficial ownership has been furnished by the respective persons listed in the following table. The percentages of each class are based on 7,048,006 shares of Class A common stock and 92,726,807 shares of common stock outstanding as of March 9, 2020. Shares underlying outstanding stock options exercisable within 60 days of such date are deemed to be outstanding for purposes of calculating the percentage owned by such holder.

 

                                   

Combined

Voting Power

of Common

Stock and

Class A

 
                   

Common Stock

   

Class A

 
   

Class A Common Stock

   

Beneficially Owned

   

Common

 
   

Beneficially Owned (GTNA)

   

(GTN)

   

Stock

 

Name

 

Shares

   

Percent

   

Shares

   

Percent

   

Percent

 

Richard L. Boger

    16,383    

*

      32,438    

*

   

*

 

T. L. Elder

    25,060    

*

      33,696    

*

   

*

 

Luis A. Garcia

    6,917    

*

      11,068    

*

   

*

 

Richard B. Hare

    9,607    

*

      11,958    

*

   

*

 

Hilton H. Howell, Jr.(1)

    2,241,473       31.8 %     1,709,575       1.8 %     14.8 %

Robin R. Howell(2)

    2,241,473       31.8 %     1,709,575       1.8 %     14.8 %

Howell W. Newton

    22,195    

*

      56,491    

*

   

*

 

Donald P. LaPlatney(3)

    -    

*

      359,304    

*

   

*

 

Paul H. McTear

    -    

*

      33,088    

*

   

*

 

Harriett J. Robinson(4)

    4,736,762       67.2 %     1,635,486       1.8 %     30.0 %

Kevin P. Latek(5)

    53,517    

*

      437,602    

*

   

*

 

James C. Ryan(6)

    -    

*

      451,235    

*

   

*

 

Robert L. Smith(7)

    -    

*

      193,268    

*

   

*

 

Atlantic American Corporation(8)

    880,272       12.5 %     106,000    

*

      5.5 %

Dimensional Fund Advisors, LP(9)

    -    

*

      7,050,506       7.6 %     4.3 %

BlackRock, Inc.(10)

    -    

*

      6,716,160       7.2 %     4.1 %

Darsana Capital Partners LP(11)

    -    

*

      8,000,000       8.6 %     4.9 %

FMR, LLC(12)

    -    

*

      5,616,457       6.1 %     3.4 %

Associated Entities of Retirement Systems of Alabama(13)

    -    

*

      7,126,750       7.7 %     4.4 %

All current directors, director nominees and executive officers as a group (13 persons)(14)

    6,112,914       86.7 %     4,132,709       4.4 %     39.9 %

 

*

Less than 1%.

(1)

Includes: (a) 81,635 shares of Class A common stock and 36,913 shares of common stock owned by Mr. Howell’s wife or children directly, as to which shares he disclaims beneficial ownership; (b) 999,000 shares of Class A common stock; (c) 832,500 shares of common stock held in trusts for the benefit of his children, as to which shares he disclaims beneficial ownership; (d) 500 shares of Class A common stock owned by his children as to which shares he disclaims beneficial ownership; and (e) 6,841 shares of common stock held through his 401(k) plan. Also includes options to purchase 153,062 shares of common stock, which are currently exercisable, and 480,042 restricted shares of Class A common stock as to which Mr. Howell has voting, but not dispositive, power, and 140,657 restricted shares of common stock, as to which Mr. Howell has voting, but not dispositive, power.

 

- 12 -

 

(2)

Includes: (a) an aggregate of 1,160,338 shares of Class A common stock and 687,100 shares of common stock owned directly by Mrs. Howell’s husband or held through his 401(k) plan (including the 480,042 restricted shares of Class A common stock and 140,657 restricted shares of common stock included in note (1) above); (b) options to purchase 153,062 shares of common stock held Mrs. Howell’s husband, which are currently exercisable; (c) 500 shares of Class A common stock owned by her children; and (d) 999,000 shares of Class A common stock and 832,500 shares of common stock held in trusts for the benefit of her children. Mrs. Howell disclaims beneficial ownership of all such securities. In addition, this excludes shares beneficially held by Mrs. Robinson as trustee for the benefit of Mrs. Howell, as to which Mrs. Howell has no voting or dispositive power.

(3)

Includes 162,075 restricted shares of common stock as to which Mr. LaPlatney has voting, but not dispositive power.

(4)

Includes an aggregate of 2,188,180 shares of Class A common stock and 942,250 shares of the common stock held by various trusts for the benefit of Mrs. Robinson’s daughters or grandchildren, with respect to which Mrs. Robinson serves as trustee. Mrs. Robinson disclaims beneficial ownership of all such securities. Also, this includes an aggregate of 1,540,115 shares of Class A common stock and 251,000 shares of common stock owned by certain entities controlled by Mrs. Robinson. The address for Mrs. Robinson is 4370 Peachtree Road N.E., Atlanta, Georgia 30319.

(5)

Includes options to purchase 64,286 shares of common stock, which are currently exercisable and 187,404 restricted shares of common stock as to which Mr. Latek has voting, but not dispositive, power.

(6)

Includes: (a) 7,117 shares of common stock held through his 401(k) plan; (b) options to purchase 57,398 shares of common stock, which are currently exercisable; and (c) 178,086 restricted shares of common stock as to which Mr. Ryan has voting, but not dispositive, power.

(7)

Includes: (a) 69 shares of common stock held through his 401(k) plan; and (b) 138,373 restricted shares of common stock as to which Mr. Smith has voting, but not dispositive, power.

(8)

This information is based solely on Gray’s review of a Schedule 13G filed with the SEC on December 18, 2019 by Atlantic American Corporation. Bankers Fidelity Life Insurance Company, a wholly-owned subsidiary of the Company, owns directly 880,272 shares of Class A Common Stock. The address of Atlantic American Corporation is 4370 Peachtree Road, NE, Atlanta, GA 30319.

(9)

This information is based solely on Gray’s review of a Schedule 13G/A filed with the SEC on February 12, 2020 by Dimensional Fund Advisors LP as an investment advisor or investment manager. The address of Dimensional Fund Advisors LP is Building One, 6300 Bee Cave Road, Austin, Texas 78746.

(10)

This information is based solely on Gray’s review of a Schedule 13G/A filed with the SEC on February 5, 2020 by BlackRock, Inc. The address of BlackRock, Inc. is 55 East 52nd Street, New York, New York 10055.

(11)

This information is based solely on Gray’s review of a Schedule 13G/A filed with the SEC on February 14, 2019 by Darsana Master Fund LP. The address of Darsana Master Fund LP is 40 West 57th Street, 15th Floor, New York, New York 10019.

(12)

This information is based solely on Gray’s review of a Schedule 13G/A filed with the SEC on February 7, 2020 by FMR, LLC. The address of FMR, LLC is 245 Summer Street, Boston, Massachusetts 02210.

(13)

This information is based solely on Gray’s review of a Schedule 13G filed with the SEC on January 24, 2020 by Retirement Systems of Alabama and the RSA Entities (as defined below). Represents (i) 4,158,670 shares of Common Stock held of record by Teachers’ Retirement System of Alabama (“TRS”), (ii) 2,968,080 shares of common stock held of record by Employees’ Retirement System of Alabama (“ERS”) (which includes and administers the Judicial Retirement Fund) (together with TRS, the “RSA Entities”). The address for each of the RSA Entities is c/o Retirement Systems of Alabama, P.O. Box 302150, Montgomery AL 36130-2150.

(14)

Includes: (a) options to purchase 274,746 shares of common stock, which are currently exercisable, (b) 480,042 restricted shares of Class A common stock and 847,776 restricted shares of common stock, as to which the directors and executive officers have voting, but not dispositive, power and (c) shares held by Mrs. Robinson, director emeritus.

 

- 13 -

 

EXECUTIVE COMPENSATION

 

Compensation Discussion and Analysis

 

Named Executive Officers

 

The following discussion is focused primarily on the Company’s compensation philosophy, policies and programs as they relate to, and amounts paid or payable to, our executive officers for their services during 2019. Those executive officers consist of the following individuals, who are referred to as our “named executive officers” or the “NEOs”:

 

Name

 

Executive

Officer Since

 

Age

 

Positions

Hilton H. Howell, Jr.

 

2000

 

58

 

Executive Chairman and Chief Executive Officer(1)

Donald P. ( "Pat" ) LaPlatney

 

2019

 

60

 

President and Co-Chief Executive Officer(1)

James C. Ryan

 

1998

 

59

 

Executive Vice President, Chief Financial Officer

Kevin P. Latek

 

2012

 

49

 

Executive Vice President, Chief Legal and Development Officer and Secretary

Robert L. Smith

 

2018

 

57

 

Executive Vice President, Chief Operating Officer, Local Media

 

(1)

Effective January 2, 2019, Mr. Howell’s title became Executive Chairman and Chief Executive Officer, and Mr. LaPlatney became President and Co-Chief Executive Officer.

 

Philosophy and Elements of Compensation Program

 

The goals of our executive compensation program are to attract, retain, motivate and reward our executive officers. We believe that the most appropriate executive compensation program is one that is competitive, yet conservatively designed, and that aligns long-term compensation with the creation of shareholder value and good corporate governance.

 

Our executive compensation program design reflects the following best practices:

 

What We Do

 

What We Don’t Do

■     Provide pay opportunities that are appropriate to the size of the Company;

■     Disclose financial performance metrics and goals used in our incentives programs;

■     Provide only limited perquisites;

■     Maintain meaningful executive stock ownership and retention guidelines;

■     Annually review the risk profile of compensation programs and maintain risk mitigators;

■     Provide moderate change-in-control protection;

■     Require double-trigger vesting on long-term equity awards;

■     Maintain a clawback policy allowing recovery of cash or equity-based compensation upon a material financial restatement;

■     Retain an independent compensation consultant engaged by, and who reports directly to, the Compensation Committee; and

■     Align pay with performance, as a majority of compensation is performance-based.

■     Pay dividends or dividend equivalents on unearned equity awards;

■     Allow repricing or backdating of stock options without shareholder approval;

■     Provide excise tax gross ups;

■     Allow executive officers to hedge Company stock;

■     Provide special supplemental executive retirement programs; and

■     Provide tax gross-ups on perquisites.
 
 
 
 

 

- 14 -

 

The overall compensation program for our executive officers is designed to provide the Compensation Committee with the flexibility to offer a combination of cash (fixed and incentive-based) and equity-based compensation opportunities in order to retain, motivate and reward our executive officers, as well as to align their interests with those of our shareholders. To accomplish these goals, the Compensation Committee strives to achieve an appropriate level of compensation in order to:

 

 

motivate the executive officers to deliver superior performance in the short-term by providing competitive base salary increases, and annual incentive opportunities based upon satisfying specific achievements;

 

 

align the interests of the executive officers with the long-term interests of our shareholders through the grant of equity-based compensation that offers market-competitive, long-term compensation opportunities, with the potential for above-market compensation in extraordinary circumstances;

 

 

provide upside and downside risk aligned with other shareholders through meaningful executive stock ownership;

 

 

provide an overall compensation package that promotes executive retention and is aligned with the defined target market position; and

 

 

in exceptional circumstances, reward extraordinary performance with special one-time awards.

 

The primary components of our executive compensation and benefit programs are summarized in the following table:

 

 

Program Element

   

Purpose/Objective

Fixed

Base Salary

 

Provide a base level of compensation that is competitive in relation to the responsibilities of each executive’s position in order to attract and retain the talent needed to successfully manage our business and execute our strategies, and reward individual performance

At Risk

Annual Non-Equity Incentive Opportunity

Long-Term Equity Incentive Opportunity

 

Promote the achievement of the Company’s annual financial goals

  Align the interests of executives with those of our shareholders
  Motivate and reward executives based upon our success in delivering superior value to our shareholders
  Retain the executive talent necessary to successfully manage our business and execute our strategies

Benefits

Retirement Programs

 

Reward employees for saving for retirement and provide a competitive level of benefits consistent with market

 

Perquisites

 

Provide limited additional benefits consistent with competitive practices

      Increase efficiencies and allow more productive use of NEOs’ time and therefore greater focus on company-related activities
 

Post-Termination

Compensation and Benefits

 

Attract and retain high-quality executives by providing a reasonable level of financial stability in the event of involuntary termination

 

- 15 -

 

Overview of 2019 Performance and Compensation

 

Actual compensation paid in and for 2019 was intended to reward a number of significant achievements during the year that the Committee believes resulted from not only the extraordinary strategic undertakings by senior management, but also their operational successes, all of which continue to contribute to building long-term value for the Company’s shareholders, including, but not limited to the following:

 

 

achieving record annual revenue of $2.1 billion, which was nearly double that of 2018, including record revenue in each quarter of 2019;

 

 

ranking first among television broadcast affiliate groups in portfolio quality based upon station rankings in audience ratings;

 

 

ranking first among publicly-traded television broadcast affiliate groups in broadcast and political revenue per television household according to the most recent data available;

 

 

completing the merger with, and successfully integrating, Raycom Media, Inc. (“Raycom”), effectuating Gray’s transformation from a small, regional broadcaster to a leading media company with nationwide scale based on highly-rated stations with exceptional talent in attractive markets (the “Raycom Merger”);

 

 

extensive investment in multiple material acquisition transaction opportunities (that were eventually and prudently suspended by the Company); and

 

 

further strengthening our operational efficiency, including through achieving approximately $85 million in revenue and cost synergies following the Raycom Merger, as well as reducing our net leverage and strengthening our balance sheet through our financial performance and voluntary pre-payments totaling $200 million on the term loan outstanding under our senior credit facility, using cash from operations.

 

As a result of these and other accomplishments by management throughout 2019, the annual non-equity incentive compensation program paid out at 140% of target for all NEOs, including the CEO.

 

A majority of total compensation in 2019 (base salary, non-equity incentive compensation paid and long-term equity incentive awards granted) is considered “at risk”, meaning that the compensation is tied to stock price volatility or would only be earned by the Company or the individual meeting annual performance goals. The composition of “at risk” pay in 2019 for the NEOs was as follows:

 

 

- 16 -

 

Compensation Framework: How We Make Decisions

 

Role of the Compensation Committee

 

The Compensation Committee of the Board maintains responsibility for establishing, reviewing and implementing our overall executive compensation philosophy. The Compensation Committee also administers our executive compensation programs through the development, evaluation and implementation of director and officer compensation plans, policies and arrangements; the approval of the compensation of each of our named executive officers; and establishing the compensation of our Board. The Compensation Committee consists of three members of our Board, Messrs. Boger (as Chairman), Garcia and Newton. The Board has affirmatively determined that all members of the Compensation Committee are independent in accordance with applicable NYSE, SEC and IRC rules governing independence.

 

Role of the Independent Compensation Consultant

 

In evaluating, developing and implementing a compensation framework, policies and awards, the Compensation Committee works closely with an independent compensation consultant. The Compensation Committee directly hires, and has sole authority to terminate, the compensation consultant and to determine the terms and conditions of their engagement. The compensation consultant reports directly to the Compensation Committee.

 

In 2019, the Compensation Committee continued to work with Meridian Compensation Consultants, LLC (“Meridian”), a leading compensation consulting firm, as its compensation consultant to advise the Compensation Committee in connection with the development and ongoing implementation of Gray’s compensation philosophy, policies and practices, including through:

 

 

striving to ensure an appropriate benchmarking of compensation for each executive based on his role, as compared to market data for similar roles within the Company’s peer group, including an annual review, and updates where appropriate to that peer group, described below;

 

 

establishing goals under the Company’s annual non-equity incentive compensation program based on achievement of defined quantitative financial metrics, as well as qualitative goals and objectives established in the first quarter of the fiscal year;

 

 

evaluating developments at the Company, in the television broadcast industry and the economy to ensure the Company’s incentive compensation program operates effectively and provides appropriate compensation and retention incentives to the executives; and

 

 

applying appropriately updated methodologies and market data in making incentive compensation decisions, all as described below.

 

The Compensation Committee takes steps to monitor and manage the independence of its compensation consultant, and as part of that process annually reviews the role and responsibilities of the compensation consultant and considers the six independence factors established by the SEC related to conflicts of interest. As a result of the policies and procedures in place with respect to the compensation consultant, the Compensation Committee believes that the compensation consultant is able to provide candid, direct and objective advice to the Compensation Committee that is not influenced by management. Meridian does not have a relationship with, nor in 2019 did it provide any services to, the Company or the Compensation Committee other than in connection with the engagement as described above. As a result, the Compensation Committee believes that Meridian is fully independent for purposes of serving as the Compensation Committee’s compensation consultant.

 

- 17 -

 

Role of Executive Officers

 

At the request of the Compensation Committee, Mr. Howell, the Company’s Executive Chairman and Chief Executive Officer, often participates in meetings of the Compensation Committee to provide input and answer questions related to management, business objectives and the performance of Gray and its executive officers. Mr. Howell presents individual pay recommendations for each of the NEOs, other than himself, and provides updates to the Committee on individual and Company performance as it relates to incentive plan progress. Neither Mr. Howell nor any other employee of the Company is present when the Compensation Committee meets in executive session to make executive officer compensation decisions.

 

Mr. Latek and Mr. Ryan may also participate in Compensation Committee meetings at the request of the Committee from time to time to provide input and recommendations for consideration of elements of program design and factors to be considered in establishing incentive compensation objectives.

 

Consideration of Say-On-Pay Vote and Related Matters

 

Since the adoption of the Dodd-Frank Act, Gray’s shareholders have been given the right to vote to approve, on an advisory, non-binding basis, the compensation of Gray’s NEOs at specified intervals. At Gray’s 2017 Annual Meeting, the shareholders approved a proposal providing that the shareholders would continue to vote on such compensation every three years. Consequently, Gray’s shareholders will be provided the opportunity to vote to approve, on a non-binding advisory basis, the compensation of Gray’s NEOs at the 2020 Annual Meeting. See “Proposal 2 - Advisory Approval of Executive Compensation.”

 

Since the last say-on-pay vote in 2017, the Compensation Committee engaged Meridian to conduct a comprehensive evaluation of our executive compensation program structure and governance processes and has continually reviewed the goals, elements and operation of our compensation programs. These affirmative efforts by the Compensation Committee have resulted in the following changes:

 

What We Heard How We Responded

Concerns over discretionary bonus payouts despite failure to meet performance thresholds under the program

Reviewed annual non-equity incentive program design relative to peers to better understand the competitive landscape

Redesigned annual non-equity incentive program to include qualitative factors that have typically been rewarded for outside of the program formula on a discretionary basis
Added an individual performance multiplier (beginning in 2018) to enable differentiation based on individual contributions

Lack of transparency in proxy disclosure related to annual incentive program performance

Enhanced our Compensation Discussion and Analysis disclosure to help readers better understand the compensation program features, rationale for metric selection, impact of prospective changes made and are able to tie overall business strategy to pay results

Lack of performance-vesting criteria on equity grants

Added performance vesting criteria to the long-term incentive equity award for the CEO (and for our Co-CEO starting in 2019)

No risk mitigators in place

Adopted stock ownership guidelines for executive officers and directors to promote stock ownership and ensure alignment with shareholders

Adopted a clawback policy for bonus or incentive payments in the event that a restatement adversely impacts performance metrics or targets used to determine payouts of incentive awards, in order to mitigate compensation-related risks
Adopted an anti-hedging policy that prohibits directors and executive officers from engaging in derivative or hedging transactions involving the Company’s securities
Moved from single trigger to double trigger change-in-control vesting restrictions for equity awards to motivate the executives to maximize the deal value for the longer term

Other governance items of interest

Implemented a change-in-control severance plan (which excludes excise tax gross-ups) given industry consolidation and a desire to maintain continuity of executive team in the event of such a transaction

Revised compensation benchmarking peer group to include companies that more closely align to the broadcasting industry

 

- 18 -

 

We value our shareholders’ input, and our goal is to continue to enjoy strong shareholder support for our compensation programs by designing our compensation programs to support our overall compensation philosophy and to align with the creation of shareholder value. The Compensation Committee is committed to continuing to seek investor feedback on executive compensation issues and to design and implement compensation programs that not only serve to attract, incent and retain its key executive officers but also serve the long-term interests of our shareholders.

 

Determining Competitive Practices

 

The Compensation Committee, with the assistance of Meridian, has established, and evaluates the compensation policies and practices of, a peer group for purposes of determining appropriate compensation structure, types and amounts for our executive officers. Specifically, for 2019, the Compensation Committee used the peer group for relevant executive compensation comparisons such as market valuations of similar positions, and benchmarked certain compensation amounts and opportunities for each executive officer to market data for executives performing similar roles at peer group companies.

 

Following an analysis by the Compensation Committee, with the assistance of its compensation consultant and executive officers, in late 2018 the Committee used the following compensation peer group to develop benchmarking data for each of the executive officers:

 

AMC Networks Inc.

Lee Enterprises Inc.

Sinclair Broadcast Group, Inc.

The E.W. Scripps Company

IAC/InterActive Corp

TEGNA, Inc.

Entercom Communications Corp.

Meredith Corporation

Tribune Media Company

Entravision Communications Corp.

The New York Times Company

Tribune Publishing Company

Gannett Co., Inc.

Nexstar Media Group, Inc.

Urban One, Inc.

 

Pandora Media Inc.

Yelp Inc.

     

 

As part of the Committee’s ongoing review and analysis of the members of the peer group, in late 2019 the Compensation Committee determined to modify the peer group to account for the increased size and scale of the Company after completing the Raycom Merger, as well as the continuing consolidation within the broadcasting industry. As a result, for compensation decisions for 2020, the Compensation Committee modified the peer group to remove the following companies: Entravision Communications Corp., Lee Enterprises Inc., Pandora Media Inc., Tribune Media Company, and Urban One, Inc.

 

The Compensation Committee believes that the use of peer group benchmarking for executive compensation determination is appropriate and provides data relevant in helping the Compensation Committee execute on its philosophy.

 

Process for Establishing Executive Officer Total Compensation

 

Peer group data is one of many inputs used by the Compensation Committee when establishing pay levels for the Company’s NEOs. In establishing NEO compensation levels for 2019, the Compensation Committee with input from the Company’s Executive Chairman and Chief Executive Officer (with respect to the other executive officers) and its independent compensation consultant, considered and evaluated historical and expected executive performance, peer group compensation metrics, internal pay equity considerations and a competitive market study prepared by the compensation consultant.

 

- 19 -

 

Compensation Decisions Made for 2019

 

Base Salary

 

The base salary element of our executive compensation program provides each NEO with a fixed amount of annual cash compensation, intended to ensure an appropriate amount of financial certainty. Salaries for the NEOs are generally subject to annual review and adjustment by the Compensation Committee based on the size and complexity of the Company and its operations, the scope of each individual executive’s role, the knowledge and experience of the individual executive, the competitiveness of the executive’s total compensation as compared to the peer group, the performance of the incumbent and other factors.

 

Consistent with its practice of making initial compensation decisions for a fiscal year in the first quarter of each year, the Compensation Committee approved our NEOs’ base salaries for 2019 at its meeting in February 2019. At that time, and after consideration of the factors described above, the Compensation Committee approved the following base salary increases for the NEOs to more closely align with the competitive market and desired pay positioning, and to reward for individual performance contributions from the prior year:

 

Name

 

2018

Base Salary

($)

   

2019

Base Salary

($)

   

% Increase

 

Hilton H. Howell, Jr.

    1,113,600       1,180,416       6.0%  

Donald P. LaPlatney

    -       1,000,000       -  

James C. Ryan

    684,834       725,924       6.0%  

Kevin P. Latek

    720,565       763,799       6.0%  

Robert L. Smith

    609,500       646,070       6.0%  

 

The Compensation Committee expects to continue to monitor the named executive officers’ base salaries, and make adjustments from time to time as appropriate.

 

Annual Non-Equity Incentive Compensation Program

 

The objective of our annual non-equity incentive compensation program is to focus executive officers on attaining specific short-term financial and operational goals that contribute to the long-term success of our business. The annual non-equity incentive compensation program is designed to reward achievement of both Company performance as well as individual performance, when warranted.

 

The program is designed with the ability to modify the payout of the award +/- 25% based upon individual performance, if warranted, but not to exceed the overall maximum payout amount of 200% of target. In 2019, the overall program design was similar to 2018, with 60% of the target opportunity earned based on performance against select quantitative financial metrics and 40% earned based on performance against qualitative goals that focus on operational and strategic metrics. Goals are determined at the Compensation Committee’s regularly scheduled meeting in the first quarter of each year after a review of financial and other performance data from the prior year and certain internally forecasted financial information. The quantitative metrics are designed to provide focus and certainty for management in striving to achieve pre-established financial goals that will lead to overall company success. Qualitative performance metrics will generally be chosen from those the Compensation Committee deems appropriate to motivate the Company’s executive officers towards the achievement of performance-based objectives that are in the Company’s long-term best interests.

 

- 20 -

 

Quantitative Performance Metrics (60% weight)

 

In 2019, the Compensation Committee again selected the following three quantitative metrics against which to measure performance – which are considered by management to be critical factors in driving revenue and profitability for the Company:

 

Revenue Net of Acquired

Stations and Political

(weighted 15%)

Calculated total revenue net of agency commissions, and excluding revenue from any stations acquired in the current year and political advertising revenue.

Revenue from Acquired

Stations and Political

(weighted 15%)

Defined as total revenues (net of agency commissions) from any stations acquired in the current year and political advertising revenue.

Broadcast Cash Flow Net of Completed Transactions and Political Revenue

(weighted 30%)

Defined as net income plus loss from early extinguishment of debt, corporate and administrative expenses, broadcast non-cash stock based compensation, depreciation and amortization (including amortization of intangible assets and program broadcast rights), any gain or loss on disposal of assets, any miscellaneous expense, interest expense, any income tax expense, non-cash 401(k) expense less any gain on disposal of assets, any miscellaneous income, any income tax benefits, payments for program broadcast obligations and network compensation revenue.

 

For each performance metric, the target performance goal under the Company’s annual non-equity incentive compensation program was aligned with the Company’s internal business plan and annual budget (except that for any Acquired Stations, 80% of the budgeted revenue for any such acquired stations would be established as the target), all as approved by the Compensation Committee. The Raycom Merger was completed at the start of 2019, and therefore for 2019 those operations were included in the first category and not as Acquired Stations. Threshold goals were established at 80% of the applicable target so that a minimum level of performance was required to be achieved before any incentive payment would be awarded, with a significant reduction to the incentive eligible to be earned if results were below target. Maximum award levels were established at achievement of 110% of target levels, as the Compensation Committee believed this represented an appropriate amount of stretch for the goals.

 

The Compensation Committee sets the threshold, target and maximum criteria at the start of each fiscal year to ensure that an appropriate degree of difficulty is incorporated into the goals. In addition, and in order to minimize the potential for changes in goals throughout the year, performance for determining award eligibility is evaluated excluding the results of any divested operations.

 

The following goals were established for 2019:

 

Financial Performance Metrics

 

Threshold

($)

   

Target

($)

   

Maximum

($)

 
           

(in thousands)

         

Revenues (net of acquired stations and political advertising)

    1,654,788       2,068,485       2,275,334  

Revenues (political advertising and acquired stations)

    37,506       46,883       51,571  

Broadcast cash flow (net of completed acquisitions and political advertising revenue during the year)

    577,374       721,718       793,890  

 

Actual performance levels between threshold and target, or between target and maximum, are used to determine actual incentive awards. For purposes of calculating amounts payable under the annual non-equity incentive compensation program, actual Company performance compared to goal performance for each of the metrics was determined and calculated discretely.

 

Qualitative Performance Metrics (40% weight)

 

As described above, the Compensation Committee determined that in light of, among other things, the growth in size of the Company through acquisitions, the increasing scope and complexity of the Company’s operations and the range of contributions the executive officers make to enhancing the Company’s operations and long-term value for shareholders, it was appropriate to include certain non-quantitative Company performance metrics (collectively the “qualitative metrics”) for purposes of determining performance under the annual non-equity incentive compensation program. Specifically, the qualitative metrics approved for measurement purposes in 2019, like 2018, were weighted 40% of the total award

 

- 21 -

 

opportunity and were comprised of a mix of absolute and relative factors that the Compensation Committee identified as important measures of success in achieving the Company’s long-term goals.

 

The qualitative metrics approved for 2019 consisted of the following four absolute measures of the Company’s performance: (1) growth in total revenues (net of agency commissions) of 3% or more; (2) growth in enterprise value (i.e., the sum of the Company’s outstanding debt plus equity value) of 5% or more; and (3) growth in broadcast cash flow.

 

In addition, the qualitative metrics included for 2019 consisted of the following relative factors by which the Company’s performance would be measured in comparison to the following television station groups: Sinclair; Tribune Media (prior to its acquisition by Nexstar); Nexstar; E. W. Scripps; Meredith; TEGNA; and Graham Holdings:

 

 

average ratings across all primary television channels;

 

 

maximize balance sheet capacity;

 

 

the Company’s ratio of earnings before interest, taxes, depreciation and amortization (“EBITDA”) to revenue (net of agency commissions);

 

 

the number of individual transactions involving the acquisition of local television stations, in each case including stations ranked first or second in the local market, in new markets and additional television stations in existing markets;

 

 

successful execution of one or more capital markets transactions;

 

 

the percentage of operating markets with the first and/or second ranked television station (based on BIA/Kelsey revenue estimates);

 

 

growth in net retransmission revenue relative to the prior year;

 

 

growth in share of local advertising revenue relative to the prior year;

 

 

growth in share of national advertising revenue relative to the prior year; and

 

 

growth in share of political advertising revenue relative to the prior political year.

 

In considering and evaluating satisfaction of the qualitative factors, the Compensation Committee may also consider various factors that require significant effort of the management team but are not necessarily encompassed in the above list, such as evaluating and potentially executing on financing and acquisition transaction opportunities, annual growth in stock price, short- and/or long-term growth in market capitalization, and other significant activities that position the company for long-term stability and/or growth.

 

Annual Award Opportunities

 

Annual non-equity incentive compensation program payout opportunity levels were established to provide each NEO with a market-competitive incentive opportunity linked to achievement of the pre-determined financial goals, qualitative metrics and individual performance. Consistent with the Company’s overall compensation philosophy, annual non-equity incentive compensation program award opportunity levels (as a percentage of base salary) approved by the Compensation Committee for the NEOs in 2019 were as follows:

 

 

   

Annual Incentive Opportunity

 
   

Threshold

   

Target

   

Maximum

 

Hilton H. Howell, Jr.

      50%       100%       200%  

Donald P. LaPlatney

      40%         80%       160%  

James C. Ryan

    37.5%         75%       150%  

Kevin P. Latek

    37.5%         75%       150%  

Robert L. Smith

    32.5%         65%       130%  

 

- 22 -

 

At the Compensation Committee’s regularly scheduled meeting in the first quarter of 2020, the achievement of financial goals for 2019 were certified, with resulting payouts approved following the Compensation Committee’s review of the Company’s audited financial results for the prior fiscal year. The Committee also reviewed certain publicly available information, data licensed from third parties, and internal proprietary data to assess the Company’s performance with respect to the qualitative metrics. Following careful consideration of that material, the Committee concluded that on an overall basis the Company surpassed the goals set for the 2019 qualitative metrics of satisfying essentially all of the thirteen identified metrics. In particular, the Company significantly surpassed each of the four absolute metrics, and it ranked first or second among industry peers in nearly all of the relative metrics included in the qualitative metrics analysis. The Compensation Committee therefore concluded that qualitative metric portions of the annual incentive compensation be scored at maximum, generating a 170% of target payout for that component. Total quantitative and qualitative metric amounts for the annual incentive compensation to each NEO were awarded as follows:

 

 

Financial Performance

Metric

 

% Weight

   

Target

   

Final Results

 

% of Target

Payout

Revenues (Net of Political + Acquired Stations)

  15%     $2,068,485     $2,025,799  

98% of target

Revenues (Political + Acquired Stations)

  15%          $46,883         $104,843  

224% of target

Broadcast Cash Flow

  30%        $721,718         $696,091  

96% of target

Qualitative Metrics

  40%    

Exceeded Expectations

 

170% of target

Total payout (as % of target)

                 

140% of target

 

The Committee did not exercise its discretion to further adjust payouts based on individual performance for 2019. Individual incentive payouts are reported in the Summary Compensation Table found on page 28 of the proxy.

 

Long-Term Equity Incentive Awards

 

The decision to grant, and the amounts of, equity-based long-term incentive awards, on an annual basis or otherwise, is generally a discretionary process. In undertaking this decision-making process, the Compensation Committee considers a number of factors, including, but not limited to the following:

 

 

the amount and value of recent equity-based awards;

 

 

recent historical Company performance, determined by reference to stock price or other appropriate financial metric;

 

 

expected short and longer-term Company performance in light of internal budgets or forecasts; and

 

 

the overall competitiveness of current compensation levels when considered against an appropriate peer group.

 

In the event equity-based long-term incentive awards are granted, it has been the historical practice that award levels are also established at the Compensation Committee’s discretion, as opposed to being made with a formulaic approach such as is used to provide annual non-equity incentive compensation opportunities.

 

In order to be able to provide awards intended to further align the interests of our executive officers, and other key employees, with the interests of our shareholders through stock price appreciation, we have established, and at our 2017 Annual Meeting the Company’s shareholders approved, the Gray Television, Inc. 2017 Equity and Incentive Compensation Plan (the “2017 EICP”). The 2017 EICP allows for the grant of various types of equity awards including performance shares, restricted shares and stock options. If stock options are granted, it is our practice to grant options with an exercise price equal to the closing price of the underlying class of our stock on the date of grant.

 

- 23 -

 

In 2019, the structure of the long-term incentive awards granted to the Chief Executive Officer and to the President and Co-Chief Executive Officer were as follows:

 

 

50% of the equity award was granted in restricted shares of Class A common stock for Mr. Howell, and of common stock for Mr. LaPlatney, which vests in increments based on continued employment on each of the first, second and third anniversaries of the grant; and

 

 

50% of the equity award was granted in shares of performance-based restricted shares of Class A common stock for Mr. Howell, and of common stock for Mr. LaPlatney, which in each case can be earned in a range of 0% to 200% of the initial shares awarded, at the end of three years from the grant date, based upon the average percent of target payout earned based on Company performance under the annual non-equity incentive program in 2019, 2020 and 2021. The earned number of shares will vest and be paid out at the end of the three-year period once performance has been approved by the Compensation Committee.

 

In 2019, in order to provide a balance between retention and performance for the other NEOs, and to further incentivize them toward the creation of long-term value, the Compensation Committee granted restricted stock awards with a three-year ratable vesting schedule beginning one year from the date of grant.

 

After taking into account recent historical Company performance, recent years’ equity incentive awards and the overall value of the NEOs’ respective target compensation levels, in February 2019 the Compensation Committee approved long-term equity incentive awards with the following values (as a percent of base salary):

 

Name

 

LTI % of Base

Salary

Hilton H. Howell, Jr.

 

260%

Donald P. LaPlatney

 

160%

James C. Ryan

 

150%

Kevin P. Latek

 

150%

Robert L. Smith

 

120%

 

See “Grants of Plan-Based Awards in 2019” for additional information, including the amount and grant date fair value of shares awarded.

 

One-Time Awards to Certain Named Executive Officers

 

In connection with the successful completion of the transformative Raycom Merger, in January 2019 the Compensation Committee granted certain of our named executive officers special transaction completion bonuses, as permitted under the terms of the 2017 EICP, consisting of a combination of cash and long-term equity incentive awards. The Raycom Merger, which was then the largest television broadcast transaction in history, essentially doubled Gray’s size and scale, making the Company the largest owner of top-rated local television stations and digital assets in the United States. Accordingly, the Compensation Committee determined that it was appropriate to reward the executives for their specific contributions to the Raycom Merger and to provide further incentive for the successful integration of the organizations, employees and operations over the two years following completion of the Raycom Merger through the following awards:

 

Name

 

Value of award

received in cash

($)

 

Value of

award

received in

restricted

stock(1)

($)

 

Total

($)

Hilton H. Howell, Jr.

 

696,250

 

2,088,750

 

2,785,000

James C. Ryan

 

855,000

 

   855,000

 

1,710,000

Kevin P. Latek

 

900,000

 

   900,000

 

1,800,000

Robert L. Smith

 

610,000

 

   610,000

 

1,220,000

 

(1)

Grants of restricted stock vest in full on January 2, 2021, the second anniversary of the closing of the Raycom Merger.

 

- 24 -

 

The Compensation Committee made these awards under the 2017 EICP, after consultation with its compensation consultant, in recognition of both the extraordinary efforts of the key executive officers in negotiating, structuring and successfully completing such a transformative transaction for the Company and for its shareholders, and the significant additional efforts that would be necessary following the closing to make the transaction a success.

 

Retirement Plans and Other Benefits

 

Capital Accumulation Plan

 

Our NEOs, and all of our other employees, are eligible to participate in the Gray Television, Inc., Capital Accumulation 401(k) Plan (the “Capital Accumulation Plan”). Under the Capital Accumulation Plan employees are eligible to defer a part of their current income under the provisions of Section 401(k) of the IRC. Participants may elect to make pre-tax deferrals from their compensation each year, subject to annual limits on such deferrals imposed by the IRC. We may also, at our discretion, on an annual basis, make a matching contribution with respect to a participant’s elective deferrals and/or may make additional voluntary contributions based on annual Company performance. Discretionary profit sharing contributions, if made, are made to all qualified employees employed on the last day of the plan year, and the amount a qualified employee receives is based on their pay and years of service. In 2019, we intended to make matching contributions sufficient for the Capital Accumulation Plan to meet the safe harbor requirements under Code Section 401(k)(12)(b) and therefore matched employee contributions at a rate of 100% of the first 1% of each employee’s salary deferral, and 50% of the next 5% of each employee’s salary deferral. In addition, in 2019, we made profit sharing contributions of $4.5 million in the aggregate. Participants are immediately vested in their voluntary contributions plus any earnings thereon. For 2019, employer contributions (plus earnings thereon) were also immediately vested as required under the safe harbor requirements under Code Section 401(k)(12)(b). The Company’s profit sharing contributions made for 2018 become 100% vested after a participant completes three years of service. The vested portion of a participant’s accrued benefit is payable in a lump sum upon such employee’s termination of employment, attainment of age 59 1⁄2, retirement, total and permanent disability, or death. Participants may also make in-service withdrawals from the Capital Accumulation Plan and in certain specified instances of hardship.

 

Pension Plan

 

Our NEOs are also eligible to participate in the Gray Television, Inc. Retirement Plan (the “Retirement Plan”). This Retirement Plan benefit, however, was frozen effective July 1, 2015, and no further benefits accrue thereunder.

 

Under this plan, a participating employee who retires on or after attaining age 65 and who has completed five years of service upon retirement may be eligible to receive during his or her lifetime, in the form of monthly payments, an annual pension equal to (i) 22% of the employee’s average earnings for the highest five consecutive years during the employee’s final ten years of employment multiplied by a factor, the numerator of which is the employee’s years of service credited under the plan before 1994 and the denominator of which is the greater of 25 or the years of service credited under the plan, plus (ii) 0.9% of the employee’s monthly average earnings for the highest five consecutive years in the employee’s final ten years of employment added to 0.6% of monthly average earnings in excess of Social Security covered compensation, multiplied by the employee’s years of service credited under the plan after 1993, with a maximum of 25 years minus years of service credited under (i) above. For participants as of December 31, 1993, there is a minimum benefit equal to the projected benefit under (i) at that time. The table in the section entitled Pension Benefits herein lists the years of credited service and the present value of each NEO’s accumulated pension benefit, assuming payment begins at age 65, under the Retirement Plan.

 

Under the terms of the Retirement Plan, the accrued benefit is subject to the following distribution terms:

 

 

In the event of death before retirement, 50% of the accrued benefit will become payable to the surviving spouse at the time the deceased participant would have reached age 65;

 

 

if the deceased participant had completed ten or more years of service, the survivor benefit may commence as early as the time the deceased participant would have reached age 55;

 

 

if the deceased participant would have been eligible for early retirement at the time of death, the survivor benefit may commence as soon as practicable; and

 

 

any benefits that commence before the deceased participant would have reached age 65 will be reduced the same as early retirement benefits would have been reduced.

 

- 25 -

 

 

In the event a disability occurs before retirement, the accrued benefit will become payable at age 65; no break in service will occur and benefits will continue to accrue during disability.

 

 

In the event of voluntary termination, the vested accrued benefit will become payable at age 65;

 

 

if the participant had completed ten or more years of service, the benefit may commence as early as age 55; and

 

 

if the participant had completed less than five years of service, the accrued benefit is not vested, and no future benefits would be payable from the Retirement Plan.

 

Under the terms of the separate pension plan which was merged into the Retirement Plan, as it concerns Mr. Ryan’s accrued benefit, similar spousal distribution protections are in place and will be separately applicable. In addition, because such plan had a lump sum payment option, special rules address how this lump sum option works with the annuity forms of payments also available to participants.

 

Perquisites

 

Gray also provides its executive officers with limited perquisites and other benefits, including the right to participate in all employee benefit plans generally available to employees, such as medical, dental, life and disability insurance plans. The Compensation Committee also believes it is appropriate for the Company to pay certain insurance premiums on behalf of our NEOs in order to remain market competitive for executive talent.

 

Change-in-Control Plan

 

Gray has adopted a Change in Control Plan under which participants are generally selected by the Compensation Committee and currently include our NEOs, and certain other key employees. Under the Change in Control Plan, a participant who, in connection with a change in control of the Company or within 24 months following a change in control, is involuntarily terminated without cause or voluntarily terminates his or her employment for good reason, would receive certain benefits as outlined below in “–Potential Payments upon Termination or Change in Control– Change in Control Plan.”

 

Other Governance Items

 

Stock Ownership Guidelines

 

Based on the view of the Compensation Committee that the ownership of an equity interest in the Company by executives is a component of good corporate governance and aligns executives and shareholder interests, the Compensation Committee adopted stock ownership guidelines that require the NEOs to directly own minimum amounts of the Company’s stock. Shares that count towards the satisfaction of the guidelines are those 1) owned directly by the participant, 2) held in a brokerage account or 401(k) account, 3) held in trust or by a wholly-owned family entity and 4) restricted shares. Stock options, performance shares not yet paid out and shares held in a margin account or pledged as collateral for a loan, are excluded from the stock ownership guidelines.

 

The guidelines require the participants to beneficially own a number of shares of Class A and/or common stock that, when multiplied by relevant stock price on the measurement date, produces an amount equal to or greater than the multiple of salaries noted below:

 

Individual or Group

 

Multiple of Base Salary

Chief Executive Officer

 

6X

Other NEOs

 

3X

 

Executives have five years to comply with these guidelines, with progress to be reviewed by the Compensation Committee annually. The holdings of each NEO currently satisfy the individual’s stock ownership guidelines.

 

- 26 -

 

Anti-hedging Policy

 

Gray has adopted a policy that prohibits certain officers and directors of the Company from purchasing any financial instrument that is designed to hedge or offset any decrease in the market share of the Company’s common stock, including prepaid variable forward contracts, equity swaps, collars and exchange funds or any other type of financial transaction. Directors, executive officers and other designated employees are also restricted from engaging in short sales related to the Company’s common stock.

 

Clawback Policy

 

Gray has adopted a policy to ensure that incentive compensation is paid based on accurate financial data. This policy applies to key executive management in the event of any material restatement of the financial statements of the Company or its subsidiaries. In the event of such restatement, the Board (or an appropriate committee of the Board) shall review the facts and circumstances that led to the requirement for the restatement and will determine whether a clawback of certain compensation is appropriate.

 

Risk Considerations

 

The Compensation Committee with the assistance of its independent compensation consultant periodically reviews the Company’s compensation philosophy, policies and practices to ensure that such philosophy, policies and practices are appropriately structured for the Company and its business objectives and discourages executives from taking excessive risk. In developing Gray’s philosophy, and implementing the policies and practices, the Compensation Committee with input from the independent compensation consultant has attempted to mitigate the possibility that excessive short-term risks are being taken at the expense of long-term value. These mitigation strategies include:

 

 

the annual review and approval of certain financial performance objectives;

 

 

the use of multiple performance objectives, thus mitigating too heavy a focus on any one in particular;

 

 

caps on annual incentive plan payouts, limiting the upside potential when maximum performance is achieved; and

 

 

multi-year vesting of equity-based awards to motivate NEOs to focus on providing consistent results over the longer term.

 

Starting in 2018, additional risk mitigation policies were added, including the implementation of stock ownership guidelines, an anti-hedging policy and a clawback policy.

 

Based on its review, and in consultation with and input from the independent compensation consultant, the Compensation Committee concluded that the compensation policies and programs at Gray do not create risks that are reasonably likely to have a material adverse effect on the Company.

 

Compensation Deduction Limitations

 

In general, all compensation (other than certain grandfathered compensation) we pay in excess of $1.0 million to anyone who serves as one of our named executive officers is not deductible. We may from time to time design compensation plans that recognize a full range of performance and other criteria important to our success regardless of the federal tax deductibility of compensation paid under those plans. The Compensation Committee will continue to retain the discretion to pay non-deductible amounts. The Compensation Committee believes that such flexibility best serves the interests of the Company and its shareholders by allowing the Committee to recognize, motivate and retain executive officers as circumstances warrant.

 

- 27 -

 

Summary Compensation Table

 

The following table sets forth a summary of the compensation of our Chief Executive Officer, Chief Financial Officer, and our other executive officers for each of 2019, 2018 and 2017:

 

Name and Principal Position

 

Year

 

Salary(1)

($)

   

Bonus

($)

   

Stock

Awards(2)

($)

   

Non-equity

Incentive Plan Compensation(3)

($)

   

Change in

Pension

Value and

Non-qualified

Deferred

Compensation

Earnings(4)(5)

($)

   

All Other

Compensation(6)

($)

   

Total

($)

 

Hilton H. Howell, Jr.

 

2019

  1,180,416     -     5,157,832     2,348,832     94,539     106,890     8,888,509  

Executive Chairman and Chief

 

2018

  1,113,600     -     2,784,000     1,659,264     -     135,241     5,662,625  

Executive Officer

 

2017

  1,050,566     -     2,101,132     1,228,822     51,929     134,470     4,566,919  
                                               

Donald P. LaPlatney

 

2019

  1,000,000     -     1,600,000     1,120,000     -     116,175     3,836,174  

President and Co - Chief Executive

                                             

Officer

                                             
                                               

James C. Ryan

 

2019

  725,924     -     1,943,885     1,617,220     151,767     65,374     4,504,170  

Executive Vice President and Chief

 

2018

  684,834     -     1,266,943     714,282     -     67,571     2,689,232  

Financial Officer

 

2017

  646,070     -     775,288     377,846     84,153     67,135     1,950,492  
                                               

Kevin P. Latek

 

2019

  763,799     -     2,045,698     1,701,989     30,290     33,195     4,574,971  

Executive Vice President and Chief

 

2018

  720,565     -     1,333,045     751,549     -     34,502     2,828,211  

Legal and Development Officer

 

2017

  679,778     -     897,312     556,584     16,177     35,324     2,185,175  
                                               

Robert L. Smith

 

2019

  646,070     -     1,385,284     1,197,924     94,761     61,815     3,385,855  

Executive Vice President, Chief

 

2018

  609,500     -     761,875     544,893     -     65,062     1,951,511  

Operating Officer, Local Media

                                             

 

(1)

Each of the NEOs contributed a portion of his salary to our Capital Accumulation Plan. The disclosed salary amounts are before the NEOs’ contributions.

(2)

Grant date fair value of awards of restricted shares made in the year indicated, computed in accordance with Financial Accounting Standards Board (“FASB”) Accounting Standards Codification (“ASC”) Topic 718 (Stock Compensation). See note 7 to the Company’s consolidated financial statements in its Annual Report on Form 10-K for the year ended December 31, 2019 for a description of the assumptions made in the valuation of stock awards under FASB ASC Topic 718. For the year ended December 31, 2019, includes the grant-date fair value of the equity portion of the one-time awards for Messrs. Howell, Ryan, Latek and Smith, which were granted in January 2019.

(3)

For the year ended December 31, 2019, includes the value of the cash portion of the one-time awards for Messrs. Howell, Ryan, Latek and Smith, which were granted in January 2019.

(4)

The change in pension value was calculated as the difference between the present value of accumulated benefits at December 31, 2019 and the present value of accumulated benefits at December 31, 2018, adjusted for benefit payments made during the year. The present value of accumulated benefits at December 31, 2019 was calculated using the assumptions that were used for the December 31, 2019 disclosures, which were the RP-2014 total mortality projected using fully generational improvements based on the MP 2019 from 2006 and a 3.14% discount rate. The present value of accumulated benefits at December 31, 2018 was calculated using the assumptions that were used for the December 31, 2018 disclosures, which were the RP-2014 total mortality projected using fully generational improvements based on MP 2018 from 2006 and a 4.16% discount rate. The present value of accumulated benefits at December 31, 2017 was calculated using the assumptions that were used for the December 31, 2017 disclosures, which were the RP-2014 total mortality projected using fully generational improvements based on MP 2017 from

 

- 28 -

 

  2006 and a 3.55% discount rate. For 2019, the increase in the value of the pension benefits from the prior measurement period is primarily due to the decrease in the discount rates (from 4.16% to 3.14%). The pension value for each of Messrs. Howell, Ryan, Latek, and Smith in 2019 increased by $94,539, $151,767, $30,290 and $94,761, respectively. See the table in the section entitled “Pension Benefits” herein for additional information, including the present value assumptions used in this calculation.

(5)

SEC rules indicate that if the change in pension value is negative, the result should be displayed as $0 in the Summary Compensation Table. For Messrs. Howell, Ryan, Latek and Smith, the 2018 actual change in pension value was a decrease of $29,480, $44,397, $11,450 and $29,819, respectively.

(6)

See the All Other Compensation table below for additional information.

 

The following table describes each component of the amounts in the All Other Compensation column of the Summary Compensation Table for 2019:

 

Name

 

Company

Contributions to

Defined

Contribution Plans

($)

   

Company

Paid

Insurance

Premiums

($)

   

Directors’

Fees(1)

($)

   

Total

($)

 

Hilton H. Howell, Jr.

  27,600     18,040     61,250     106,890  

Donald P. LaPlatney

  9,800     28,875     77,500     116,175  

James C. Ryan

  30,400     34,974     -     65,374  

Kevin P. Latek

  16,400     16,795     -     33,195  

Robert L. Smith

  26,600     35,215     -     61,815  

 

(1)

Represents fees paid for serving as a member of our board of directors. See the section entitled “Director Compensation for 2019” table for additional information.

 

- 29 -

 

Grants of Plan-Based Awards in 2019

 

The table below sets forth information about plan-based awards granted to the named executive officers

 

                                       

All Other

Stock

Awards:

Numbers

of Shares

of Stock

or Units(2)

   

All Other

Option

Awards:

Number of

Securities

Underlying

Options(#)

   

Exercise

or Base

Price of

option

Awards

($/Sh)

   

Grant Date

Fair Value of

Stock and

Option

Awards(2)($)

   

Estimated Possible Payouts

Under Non-Equity

Incentive Plan Awards

   

Estimated Future Payouts

Under Equity Incentive

Plan Awards

               
Name Grant Date

Thres-

hold($)

   

Target($)

   

Maxi-

mum($)

   

Thres-

hold($)

    Target($)    

 

Maxi-

mum($)

               

Hilton H. Howell, Jr.(4)

1/2/2019

-     -     -     -     -     -     140,657     -     -     2,088,750

 

2/1/2019

-     -     -     -     -     -     199,810     -     -     3,069,082
    590,208     1,180,416     2,360,832     -     -     -     -     -     -     -
                                                           

Donald P. LaPlatney

2/1/2019

-     -     -     -     -     -     96,676     -     -     1,600,000

 

  400,000     800,000     1,600,000     -     -     -     -     -     -     -
                                                           

James C. Ryan(4)

1/2/2019

-     -     -     -     -     -     57,576     -     -     855,000
 

2/1/2019

-     -     -     -     -     -     65,794     -     -     1,088,886
    272,222     544,443     1,088,886     -     -     -     -     -     -     -
                                                           

Kevin P. Latek(4)

1/2/2019

-     -     -     -     -     -     60,606     -     -     900,000
 

2/1/2019

-     -     -     -     -     -     69,226     -     -     1,145,698
    286,425     572,849     1,145,699     -     -     -     -     -     -     -
                                                           

Robert L. Smith(4)

1/2/2019

-     -     -     -     -     -     41,077     -     -     610,000

 

2/1/2019

-     -     -     -     -     -     46,845     -     -     775,284
    209,973     419,946     839,891     -     -     -     -     -     -     -

 

(1)

For information on actual payouts under non-equity incentive plan awards for 2019 performance, see the column titled Non-equity Incentive Plan Compensation in the Summary Compensation Table above.

(2)

In 2019, the stock awards granted to Mr. Howell were in shares of our Class A common stock and the stock awards granted to each of Mr. LaPlatney, Mr. Ryan, Mr. Latek and Mr. Smith were in shares of our common stock. Of the grants to Mr. Howell, the vesting of 99,905 of the Class A common stock shares are subject to certain performance criteria that may decrease or increase the ultimate amount earned. Of the grants to Mr. LaPlatney, the vesting of 48,338 of the common stock shares are subject to certain performance criteria that may decrease or increase the ultimate amount earned.

(3)

Grant date fair value of awards computed in accordance with FASB ASC Topic 718. See Note 8 to the Company’s consolidated financial statements in its Annual Report on Form 10-K for the year ended December 31, 2019 for a description of the assumptions made in the valuation of stock awards under FASB ASC Topic 718.

(4)

In January 2019, Messrs. Howell, Ryan, Latek and Smith were granted a one-time special equity award in shares of restricted stock, the vesting of which are based on continued employment on the second anniversary of the grant date.

 

- 30 -

 

Outstanding Equity Awards at December 31, 2019

 

The following table provides information on the stock options and restricted stock awards held by the NEOs at December 31, 2019. The market value of the stock awards is based on the closing market price of our common stock and Class A common stock of $21.44 and $19.87, respectively, as of December 31, 2019.

 

Name  

Number of

Securities

underlying

Unexercised

Options

Exercisable

(#)(1)

   

Number of

Securities

Underlying

Unexercised

Options

Unexercisable

(#)(1)

   

Equity

Incentive

Plan

Awards:

Number of

Securities

Underlying

Unexercised

Unearned

Options(#)(1)

   

Option

Exercise

Price

($)

   

Option

Expiration

Date

   

Number of

Shares or

Units of

Stock That

Have Not

Vested ($)

 

Market

Value of

Shares or

Units of

Stock That

Have Not

Vested ($)

   

Equity

Incentive

Plan

Awards:

Number of

Unearned

Shares,

units of

Other

Rights

That Have

Not Vested

(#)

   

Equity

Incentive Plan

Awards:

  Market or

Payout Value of Unearned

Shares, Units

or Other Rights

That Have Not

Vested ($)

 

Hilton H. Howell, Jr

  153,062     -     -     1.99    

4/1/2021

    -     -     -     -  

 

  -     -     -     -     -     589,941 (2)    11,942,959     -     -  
                                                       

Donald P. LaPlatney

  -     -     -     -     -     -     -     -     -  

 

  -     -     -     -     -     96,676 (3)    2,072,733     -     -  
                                                       

James C. Ryan

  57,398     -     -     1.99    

4/1/2021

    -     -     -     -  
    -     -     -     -     -     190,132 (4)    4,076,430     -     -  
                                                       

Kevin P. Latek

  64,286     -     -     1.99    

4/1/2021

    -     -     -     -  
    -     -     -     -     -     202,692 (5)    4,345,716     -     -  
                                                       

Robert L. Smith

  -     -     -     -     -     -     -     -     -  

 

  -     -     -     -     -     131,153 (6)    2,811,920     -     -  

 

(1)

All outstanding stock options at December 31, 2019 are for shares of common stock. As of December 31, 2019, these awards are fully vested.

(2)

Includes: 99,376 restricted shares of Class A common stock that vested on January 31, 2020; 36,680 restricted shares of Class A common stock that vested on February 28, 2020; 33,302 restricted shares of Class A common stock that will vest on January 31, 2021; 146,720 restricted shares of Class A common stock that will vest on February 28, 2021; 133,206 restricted shares of Class A common stock that will vest on January 31, 2022. Of such shares, 110,040 of the restricted shares of Class A common stock that will vest on February 28, 2021 and 99,905 of the restricted shares of Class A common stock that will vest on January 31, 2022 are subject to performance conditions that could either increase or decrease the number of shares that will vest on that date. Also includes: 140,657 restricted shares of common stock that are expected to vest on January 2, 2021.

(3)

Includes: 16,113 restricted shares of common stock that vested on January 31, 2020; 16,113 restricted shares of common stock that will vest on January 31, 2021; and 64,450 restricted shares of common stock that will vest on January 31, 2022. Of such shares, 48,338 of the restricted shares of common stock that are expected to vest on January 31, 2022 are subject to performance conditions that could either increase or decrease the number of shares that will vest on that date.

(4)

Includes: 46,780 restricted shares of common stock that vested on January 31, 2020; 20,957 restricted shares of common stock that will vest on February 28, 2020; 57,576 restricted shares of common stock that will vest on January 2, 2021; 21,931 restricted shares of common stock that will vest on January 31, 2021; 20,956 restricted shares of common stock that will vest on February 28, 2021; and 21,932 restricted shares of common stock that will vest on January 31, 2022.

(5)

Includes: 51,835 restricted shares of common stock that vested on January 31, 2020; 22,050 restricted shares of common stock that will vest on February 28, 2020; 60,606 restricted shares of common stock that will vest on January 2, 2021; 23,075 restricted shares of common stock that will vest on January 31, 2021; 22,050 restricted shares of common stock that will vest on February 28, 2021; and 23,076 restricted shares of common stock that will vest on January 31, 2022.

 

- 31 -

 

(6)

Includes: 32,201 restricted shares of common stock that vested on January 31, 2020; 13,322 restricted shares of common stock that will vest on February 28, 2020; 41,077 restricted shares of common stock that will vest on January 2, 2021; 15,615 restricted shares of common stock that will vest on January 31, 2021; 13,323 restricted shares of common stock that will vest on February 28, 2021; and 15,615 restricted shares of common stock that will vest on January 31, 2022.

 

Option Exercises and Stock Vested in 2019

 

The following table provides information on the number of shares of stock vested in 2019 and the value realized by each NEO before payment of any applicable withholding tax.

 

       

Option Awards

   

Stock Awards

 

Name

 

Class of Stock

 

Number of

Shares

Acquired on

Exercise

(#)

   

Value

Realized

on

Exercise

($)

   

Number of

Shares

Acquired on

Vesting

(#)

   

Value

Realized on

Vesting(1)

($)

 
                             

Hilton H. Howell, Jr.

 

Common

  -     -     -     -  
   

Class A Common

  -     -     158,312     2,572,562  
                             

Donald P. LaPlatney

 

Common

  -     -     -     -  
   

Class A Common

  -     -     -     -  
                             

James C. Ryan

 

Common

  -     -     83,300     1,606,001  
   

Class A Common

  -     -     -     -  
                             

Kevin P. Latek

 

Common

  -     -     92,990     1,779,091  
   

Class A Common

  -     -     -     -  
                             

Robert L. Smith

 

Common

  -     -     51,440     980,795  
   

Class A Common

  -     -     -     -  

 

(1)

Calculated by multiplying the gross number of shares acquired by the market value of the shares as of the relevant vesting date.

 

Pension Benefits

 

Messrs. Howell, LaPlatney, Ryan, Latek and Smith participate in the Retirement Plan. The Retirement Plan, which is intended to be tax qualified, is available to certain of our employees and the employees of all of our subsidiaries that have been designated as participating companies under the plan. The Company froze the Retirement Plan effective July 1, 2015.

 

A participating employee who retires on or after attaining age 65 and who has completed five years of service upon retirement may be eligible to receive during his or her lifetime, in the form of monthly payments, an annual pension equal to (i) 22% of the employee’s average earnings for the highest five consecutive years during the employee’s final ten years of employment multiplied by a factor, the numerator of which is the employee’s years of service credited under the plan before 1994 and the denominator of which is the greater of 25 or the years of service credited under the plan, plus (ii) 0.9% of the employee’s monthly average earnings for the highest five consecutive years in the employee’s final ten years of employment added to 0.6% of monthly average earnings in excess of Social Security covered compensation, multiplied by the employee’s years of service credited under the plan after 1993, with a maximum of 25 years minus years of service credited under (i) above. For participants as of December 31, 1993, there is a minimum benefit equal to the projected benefit under (i) at that time.

 

In addition, under the Retirement Plan, Mr. Ryan is eligible to receive retirement benefits that would have been paid by Gray under a pension plan with Mr. Ryan’s former employer, which plan was merged into the Retirement Plan. Benefit amounts thereunder have been frozen since September 1997.

 

- 32 -

 

Our NEOs did not receive any pension benefit payments in 2019. The following table shows the years of credited service and the present value of accumulated benefits as of December 31, 2019 for the NEOs:

 

   

Number

of Years

Credited

Service(1) 

 

Plan Name

 

Present Value

of Accumulated

Benefit(2)

Hilton H. Howell, Jr.

 

   13

 

Gray Television, Inc. Retirement Plan

 

470,682   

Donald P. LaPlatney

 

N/A

 

Gray Television, Inc. Retirement Plan

 

    N/A

James C. Ryan

 

  17

 

Gray Television, Inc. Retirement Plan

 

   805,499(3)

Kevin P. Latek

 

   4

 

Gray Television, Inc. Retirement Plan

 

114,113

Robert L. Smith

 

  13

 

Gray Television, Inc. Retirement Plan

 

467,085

 

(1)

Computed as of the same measurement date as used for 2019 financial statement reporting purposes.

 

(2)

The Change in Pension Value was calculated as the difference between the Present Value of Accumulated Benefits at December 31, 2019 and the Present Value of Accumulated Benefits at December 31, 2018, adjusted for benefit payments made during the year.

The Present Value of Accumulated Benefits at December 31, 2019 was calculated using the assumptions that were used for the December 31, 2019 disclosures, which were the RP-2014 total mortality table projected using fully generational improvements based on MP 2019 from 2006 and a 3.14% discount rate.

The Present Value of Accumulated Benefits at December 31, 2018 was calculated using the assumptions that were used for the December 31, 2018 disclosures, which were the RP-2014 total mortality table projected using fully generational improvements based on MP 2018 from 2006 and a 4.16% discount rate.

 

(3)

Effective 12/31/2016 the Busse Pension Plan was merged into the Gray Television, Inc., Retirement Plan. James C. Ryan has benefits in both these plans. For Mr. Ryan, the present value of accumulated benefits for the Gray Television, Inc. Retirement Plan and the former Busse Pension Plan are $649,144 and $156,355, respectively.

 

Potential Payments upon Termination or Change in Control

 

The information below describes and quantifies certain compensation that would become payable under existing plans, policies and arrangements if the employment of each NEO had terminated (by virtue of involuntary termination, death, disability, voluntary termination or change of control) on December 31, 2019, given the NEO’s compensation and service levels as of such date and, if applicable, based on our closing stock price on December 31, 2019. These benefits include benefits available generally to salaried employees, such as distributions under the Retirement Plan, Capital Accumulation Plan, disability benefits, life insurance and accrued vacation pay.

 

 

For the purposes of this discussion, “disability” generally means total disability, resulting in the individual being unable to perform his job and “change of control” means any of the following, subject to certain exceptions:

 

 

any person becoming the beneficial owner of 50% or more of the combined voting power of our then outstanding shares;

 

 

during any period of two consecutive years, individuals who at the beginning of such period constitute the Board cease for any reason to constitute at least a majority thereof, unless the election of such new directors was approved by a vote of at least two-thirds of the directors then still in office who were directors at the beginning of the period;

 

 

there is consummated any consolidation or acquisition in which we are not the continuing or surviving corporation or pursuant to which shares of our common stock are converted into cash, securities or other property;

 

- 33 -

 

 

there is consummated any consolidation or acquisition of us, in which we are the continuing corporation, and the holders of our common stock immediately prior to the acquisition do not own 51% or more of the stock of the surviving corporation immediately after the acquisition or there is consummated a sale, lease, exchange or other transfer of substantially all our assets;

 

 

there is consummated any sale, lease, exchange or other transfer of substantially all our assets; or

 

 

our shareholders approve any plan or proposal for our liquidation or dissolution.

 

Change in Control Plan

 

The Company maintains the Gray Television, Inc. Executive and Key Employee Change in Control Severance Plan (the “Change in Control Plan”). Participants in the Change in Control Plan are generally selected by the Compensation Committee and currently include our NEOs and certain other key employees.

 

Under the Change in Control Plan, a participant who, in connection with a change in control of the Company or within 24 months following a change in control, is involuntarily terminated without cause or voluntarily terminates his or her employment for good reason (a “qualifying termination”), would receive:

 

 

any unpaid base salary and payment for unused vacation under the Company’s vacation policy through the date of termination;

 

 

a payment equal to the participant’s target annual cash incentive opportunity for the year in which the termination occurred, pro-rated through the date of termination of such year; and

 

 

a lump sum cash severance payment equal to a multiple (the “severance multiplier”) of the sum of the participant’s annual base salary on the termination date (or any higher annual base salary that was in effect during the 9-month period immediately prior to the change in control) and the participant’s target annual cash incentive opportunity in effect immediately prior to the change in control. The severance multiplier is 3.0 for Mr. Howell and Mr. LaPlatney and 2.0 for Messrs. Ryan, Latek and Smith.

 

In addition to the foregoing, equity awards of a participant will immediately vest and become exercisable upon a qualifying termination, with performance-based equity award generally vesting at the target level, if applicable. If the participant elects to continue group health care coverage under COBRA, the participant will also be reimbursed for the portion of the premiums that the Company would have paid if the participant had continued to be an employee of the Company for a period of years equal to the participant’s severance multiplier, or earlier in certain circumstances.

 

Any payment under the Change in Control Plan will be in lieu of any other severance or termination payment that may be due or become payable to a participant. In addition, the Change in Control Plan provides that in the event that the severance and other benefits provided for in the Change in Control Plan would be subject to the excise tax imposed by Section 4999 of the Internal Revenue Code, the benefits under the Change in Control Plan will be either delivered in full, or delivered to a lesser extent which would result in no portion of the benefits being subject to such excise tax, whichever is more beneficial to the participant. The Change in Control Plan does not provide excise tax gross-ups on payments to participants. Payments under the Change in Control Plan are contingent upon a participant’s execution of a release of claims in favor of the Company and compliance by the terminated participant with the non-solicitation, non-competition and confidentiality covenants in the Change in Control Plan.

 

- 34 -

 

LaPlatney Offer Letter

 

In connection with Mr. LaPlatney’s appointment as the Company’s President and Co-Chief Executive Officer, the Company entered into an offer letter agreement with Mr. LaPlatney dated June 22, 2018 (the “Offer Letter”). As described in the Offer Letter, if during the period beginning January 2, 2019 and ending January 2, 2021 (the “Protection Period”), Mr. LaPlatney experiences a termination of employment, either by the Company without cause, or by Mr. LaPlatney for good reason, then, upon Mr. LaPlatney’s termination of employment, the Company will pay him (subject to his execution and non-revocation of a release and non-disparagement agreement in the form provided by the Company): (a) an amount equal to two (2) times his annual base salary at the highest rate in effect in the twelve-month period immediately preceding the termination of employment (including with Raycom prior to the January 2, 2019), payable as described in the Offer Letter; (b) an amount equal to two (2) times the highest annual non-equity incentive compensation (excluding any one-time-only bonuses) Mr. LaPlatney received or earned during the three years immediately preceding the year in which the termination of employment occurs (including with Raycom prior to January 2, 2019); and (c) a monthly amount payable for 18 months following Mr. LaPlatney’s termination of employment equal to the monthly COBRA premium amount he would have to pay for continuation coverage under the Company’s group health plan. Severance amounts described in this paragraph are subject to reduction on a dollar-per-dollar basis by any amounts earned by Mr. LaPlatney as an employee, consultant, advisor, director or independent contractor during the period such severance amounts are to be paid.

 

Treatment of Equity Under 2007 Long-Term Incentive Plan

 

The 2007 Long Term Incentive Plan provides that if an NEO’s termination of employment occurs as a result of death or disability, incentive stock options issued under the 2007 Long Term Incentive Plan will be exercisable for 12 months after such termination. If the NEO dies within 12 months of termination by reason of disability, then the period of exercise following death will be the remainder of the 12-month period or three months, whichever is longer. If the NEO dies within 3 months after termination for any other reason, the period of exercise is three months. In no event, however, shall the incentive stock option be exercised more than ten years after its grant.

 

The 2007 Long Term Incentive Plan provides that if an NEO’s termination of employment occurs as a result of death, retirement or disability, nonqualified stock options issued under the 2007 Long Term Incentive Plan will terminate 12 months after such termination; provided, however, if the NEO dies within 12 months after termination of employment by retirement or disability, the period of exercise shall be three months after date of death. As with the incentive stock options discussed above, in no event shall the nonqualified option be exercised more than 10 years after its grant.

 

Treatment of Equity Under 2017 Equity and Incentive Compensation Plan

 

The form of restricted stock award agreement and form of restricted stock unit award agreement approved by the Compensation Committee for use under the 2017 Equity and Incentive Compensation Plan provides that if a participant’s termination of employment occurs as a result of death or disability or if, within 12 months of a change in control, a participant’s employment is involuntarily terminated without cause or the participant resigns for good reason and if the award then remains outstanding, any unvested portion of the awards or a replacement thereof will immediately become vested.

 

Due to the number of factors that affect the nature and amount of any benefits provided upon the events discussed, actual amounts paid or distributed may be different than as disclosed. Factors that could affect these amounts include the timing during the year of any such event or our stock price.

 

- 35 -

 

The following table sets forth the amounts that would be owed by Gray to our NEOs if they were terminated as a result of involuntary termination, death, disability, voluntary termination, or there was a change of control (followed by an involuntary termination), on December 31, 2019:

 

 

 

Involuntary

Termination(1)(2)

   

Death(1)(3)

   

Disability(1)(4)

   

Voluntary

Termination(1)(2)

   

Change of

Control(1)(5)

 
Name  

($)

   

($)

   

($)

   

($)

   

($)

 

Hilton H. Howell, Jr.

  611,370     14,351,971     14,294,823     611,370     20,817,242  

Donald P. LaPlatney

  3,726,225     4,164,398     3,244,727     91,665     8,364,398  

James C. Ryan

  932,208     6,659,130     6,389,460     932,208     8,093,815  

Kevin P. Latek

  175,217     6,473,626     8,262,960     175,217     7,767,078  

Robert L. Smith

  549,585     5,160,978     5,163,806     549,585     5,913,483  

 

(1)

The amounts reported above reflect any accrued and unpaid benefits payable to the executive officer in addition to payments identified in plan documents and insurance policies.

(2)

Includes each NEO’s accrued and unpaid vacation payable upon termination and the present value of accumulated benefits from their pension plan as determined by the plan’s actuary.

(3)

Includes each NEO’s accrued and unpaid vacation payable upon termination, the death benefit under their respective basic and supplemental life insurance coverage, the present value of the accumulated benefits from their pension plan as determined by the plan’s actuary, and accelerated vesting of 100% of their respective unvested restricted stock awards and stock options. The life insurance benefit reflects the payment of the death benefit by the insurance company for which Gray has been paying premiums on behalf of the NEO.

(4)

Includes each NEO’s accrued and unpaid vacation payable upon termination, the amount of long-term disability payments, the present value of accumulated benefits from their pension plan as determined by the plan’s actuary, and accelerated vesting of 100% of their respective unvested restricted stock awards and stock options. NEOs are entitled to monthly long-term disability payments from the time of disability through age 65.

(5)

Includes each NEO’s accrued and unpaid vacation payable upon termination, the present value of accumulated benefits from their respective pension plan(s) as determined by the plan’s actuary, and accelerated vesting of 100% of their respective unvested restricted stock awards and stock options.

 

CEO Pay Ratio

 

For the 2019 fiscal year, the ratio of the annual total compensation of Mr. Howell, our Chief Executive Officer (“CEO Compensation”), to the median of the annual total compensation of all of our employees other than our Chief Executive Officer (“Median Annual Compensation”) was 224 to 1. This ratio is a reasonable estimate calculated in a manner consistent with Item 402(u) of Regulation S-K using the data and assumptions summarized below. In addition, as permitted by applicable SEC rules, we have excluded the approximately 4,127 individuals who became employees as of January 2, 2019, upon the completion of the Raycom Merger. It is intended that these employees will be included in the pay ratio calculations for the fiscal year ending December 31, 2020. In this summary, we refer to the employee who received such Median Annual Compensation as the “Median Employee.” For purposes of this disclosure, the date used to identify the Median Employee was December 31, 2018 (the “Determination Date”).

 

CEO Compensation for purposes of this disclosure represents the total compensation reported for Mr. Howell in the Summary Compensation Table for the 2019 fiscal year. As allowed by SEC rules, we used the same Median Employee that was identified in our 2019 proxy statement because, other than changes resulting from the Raycom Merger (which are excluded as noted above), there has been no change in our employee population or employee compensation arrangements that we believe would significantly impact the pay ratio disclosure. For purposes of this disclosure, Median Annual Compensation was $36,502, and was calculated by totaling for our Median Employee all applicable elements of compensation for the 2018 fiscal year in accordance with Item 402(c)(2)(x) of Regulation S-K.

 

To identify the Median Employee, we first determined our employee population as of the Determination Date. We had 4,812 employees, representing all full-time, part-time, seasonal and temporary employees of us and our consolidated subsidiaries as of the Determination Date. This number does not include any independent contractors or “leased” workers, as permitted by the applicable SEC rules. We then measured compensation for the period beginning on January 1, 2018 and ending on December 31, 2018 for these employees. This compensation measurement was calculated by totaling, for each employee, gross taxable earnings, including salary, wages, tips and other compensation as shown in our payroll and human resources records for 2018. A portion of our employee workforce (full-time and part-time) worked for less than the full fiscal year due to commencing employment after the beginning of the fiscal year. In determining the Median Employee, we annualized the compensation for such individuals.

 

- 36 -

 

Director Compensation for 2019

 

The objective of our compensation and benefit program for directors is to appropriately compensate directors for the time and effort required to be an effective director of a company of our size and scope; to align directors’ interests with the long-term interests of shareholders; and to be simple, transparent and easy for shareholders to understand. As previously disclosed, in March 2019, our Board adopted a revised compensation and benefit program applicable to all of our directors that was retroactively effective as of January 1, 2019. The revised program was adopted after consultation with Meridian and a review of the compensation practices of companies within our peer group. The revised program, which increased the retainer amounts and eliminated per meeting fees, provides that each director will receive the following compensation for service on our Board:

 

Description

 

Amount

($)

 

Annual Retainers:

     

Lead Independent Director’s annual retainer fee

  92,500  

Director annual retainer fee

  77,500  
       

Additional Annual Retainers:

     

Chairman of Audit Committee

  22,500  

Non-Chairman member of Audit Committee

  11,250  

Chairman of Compensation Committee

  22,500  

Non-Chairman member of Compensation Committee

  11,250  

Chairman of Nominating and Corporate Governance Committee

  15,000  

Non-Chairman member of Nominating and Corporate Governance Committee

    7,500  

 

In addition to the retainers paid to our directors, our directors will receive annual grants of restricted stock under our equity incentive plans valued at approximately $130,000. We typically make these annual stock awards at the commencement of each annual term as a director following the annual meeting of shareholders.

 

The Company has also adopted stock ownership guidelines to align director and shareholder interests, which require directors to directly own minimum amounts of the Company’s stock. The guidelines require the directors to beneficially own a number of shares of Gray Television stock that, when multiplied by stock price on the measurement date, produces an amount equal to or greater than three times the annual retainer fee noted above. Directors have five years to comply with these guidelines and the holdings of each director are currently either at the guideline or on track to meet it.

 

The following table presents the compensation paid to our non-employee directors in 2019. Mr. Howell, our Executive Chairman and Chief Executive Officer, and Mr. LaPlatney, our President and Co-Chief Executive Officer, were our only employee directors in 2019. For information on the compensation paid to Mr. Howell and Mr. LaPlatney for their service in all positions with the Company, including as a director, see the Summary Compensation Table.

 

Name (1)

 

Fees Earned or

Paid in Cash (2)

($)

   

Stock Awards (3)

($)

   

Total

($)

 

Richard L. Boger

  105,000     130,000     235,000  

T. L. Elder

  75,000     130,000     205,000  

Luis A. Garcia

  75,000     130,000     205,000  

Richard B. Hare

  90,000     130,000     220,000  

Robin R. Howell

  63,750     130,000     193,750  

Paul H. McTear

  77,500     130,000     207,500  

Elizabeth R. Neuhoff (4)

  25,000     -     25,000  

Howell W. Newton

  116,250     130,000     246,250  

Hugh E. Norton (5)

  30,625     -     30,625  

 

(1)

As of December 31, 2019, each non-employee Director held 5,883 restricted shares of our common stock.

(2)

Represents cash compensation paid in 2019 for Board and committee service.

(3)

Grant date fair value of award of restricted shares, computed in accordance with FASB ASC Topic 718. See note 8 to the Company’s consolidated financial statements in the Company's annual report on Form 10-K for the year ended December 31, 2019 for a description of the assumptions made in the valuation of stock awards under FASB ASC Topic 718.

 

- 37 -

 

(4)

Ms. Neuhoff’s term as a director ended upon her retirement at the 2019 Annual Meeting of Shareholders.

(5)

Mr. Norton’s term as a director ended upon his retirement at the 2019 Annual Meeting of Shareholders.

 

 

REPORT OF COMPENSATION COMMITTEE

 

The following Report of the Compensation Committee does not constitute soliciting material and should not be deemed filed or incorporated by reference into any other filing by Gray under the Securities Act of 1933, or the Exchange Act, except to the extent Gray specifically incorporates this Report by reference therein.

 

The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis contained in this proxy statement with management and, based on such review and discussion, the Compensation Committee has recommended to the Board that the Compensation Discussion and Analysis be included herein and in Gray’s Annual Report on Form 10-K for the year ended December 31, 2019.

 

Submitted by the Compensation Committee of the Board.

Richard L. Boger, Chairman

Luis A. Garcia

Howell W. Newton

 

COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION

 

Messrs. Boger (Chairman), Garcia and Newton are the current members of the Compensation Committee. No member of the Compensation Committee was an employee or officer of Gray or any of its subsidiaries during 2019 or was formerly an officer of Gray or any of its subsidiaries. No compensation committee interlocks existed during 2019.

 

CERTAIN RELATIONSHIPS AND RELATED PARTY TRANSACTIONS

 

On January 1, 2015, the Company began leasing space for its principal offices from Delta Life Insurance Co. (“Delta Life”). Delta Life is controlled by Harriett J. Robinson, a greater than 5% shareholder of the Company, the mother-in-law of Mr. Howell and mother of Mrs. Howell. In addition, Mr. and Mrs. Howell are officers, directors and/or shareholders in Delta Life. Under the terms of the lease, the Company pays annual rent of approximately $0.2 million, plus a pro rata share of all real estate taxes, general maintenance and service expenses and insurance costs with respect to the office building and related facilities. The lease does not have a set termination date, but is terminable with 12 month’s advance notice by either party. The terms of the lease are believed by management of the Company to be no less favorable than terms that could be obtained by the Company from unrelated parties for comparable rental property.

 

During 2019, the Company paid Bankers Fidelity Life Insurance Company (“Bankers”) approximately $1.0 million in premiums related to an accident insurance plan available to all Company employees. Bankers is a subsidiary of Atlantic American Corporation, which is a greater than 5% shareholder of the Company. Mrs. Robinson is the majority shareholder of Atlantic American and Mr. Howell is the chairman, president and chief executive officer of Atlantic American.

 

SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

 

Section 16(a) of the Exchange Act requires the directors, executive officers and persons who own more than 10.0% of a registered class of a company’s equity securities to file with the SEC initial reports of ownership (Form 3) and reports of changes in ownership (Forms 4 and 5) of such class of equity securities. Such officers, directors and greater than 10.0% shareholders of a company are required by SEC regulations to furnish the company with copies of all such Section 16(a) reports that they file.

 

To our knowledge, based solely on our review of the copies of such reports filed with the SEC during the year ended December 31, 2019 all Section 16(a) filing requirements applicable to our officers, directors and 10.0% beneficial owners were met, except for the initial statement of beneficial ownership on Form 3 for each of Messrs. Smith, LaPlatney and Paul H. McTear and a single Form 4 filing, relating to one transaction, for Mr. Smith, each of which was filed late due to inadvertent administrative oversights.

 

- 38 -

 

REPORT OF AUDIT COMMITTEE

 

The following Report of the Audit Committee, together with references in this proxy statement to the independence of the Audit Committee members and the Audit Committee charter, does not constitute soliciting material and should not be deemed filed or incorporated by reference into any other filing by Gray under the Securities Act of 1933 or the Exchange Act, except to the extent Gray specifically incorporates this Report by reference therein.

 

Management has primary responsibility for Gray’s financial statements and the overall reporting process, including Gray’s system of internal controls. RSM US LLP, the Company’s independent registered public accounting firm, audits the annual consolidated financial statements prepared by management and expresses an opinion on whether those statements fairly present, in all material respects, the Company’s financial position, results of operations, and cash flows in conformity with accounting principles generally accepted in the United States of America. The Audit Committee has reviewed the Company’s audited consolidated financial statements for the year ended December 31, 2019 and discussed them with both management and RSM US LLP.

 

Management is responsible for establishing, assessing and reporting on Gray’s system of internal control over financial reporting. RSM US LLP is responsible for performing an independent audit of Gray’s internal control over financial reporting and for issuing a report thereon. The Audit Committee is responsible for the monitoring and oversight of this process. In connection with these responsibilities, the Audit Committee met with management and RSM US LLP to review and discuss the effectiveness of Gray’s internal controls over financial reporting.

 

The Audit Committee has also discussed with RSM US LLP the matters required to be discussed by generally accepted auditing standards, including those described in Auditing Standard No. 16, Communication with Audit Committees, as amended, issued by the Public Company Accounting Oversight Board.

 

The Audit Committee has received and reviewed the written disclosures and the letter from RSM US LLP consistent with the applicable requirements of the Public Company Accounting Oversight Board regarding communications with the Audit Committee concerning independence and has discussed and confirmed with RSM US LLP its independence with respect to Gray. In addition, the Audit Committee has considered whether the provision of the non-audit services provided by RSM US LLP is compatible with maintaining that independence.

 

Based upon this review, the Audit Committee recommended to the full Board that the Company’s audited consolidated financial statements be included in Gray’s Annual Report on Form 10-K for the year ended December 31, 2019 and filed with the SEC.

 

Submitted by the Audit Committee of the Board.

Howell W. Newton, Chairman

Richard L. Boger

T. L. Elder

Richard B. Hare

 

OTHER MATTERS

 

Our Board knows of no other matters to be brought before the 2020 Annual Meeting. However, if any other matters are properly brought before the 2020 Annual Meeting, it is the intention of the named proxies in the accompanying proxy to vote in accordance with their judgment on such matters.

 

SHAREHOLDER PROPOSALS FOR INCLUSION

IN NEXT YEAR’S PROXY STATEMENT

 

Proposals of shareholders intended to be presented at our 2021 Annual Meeting of Shareholders must be received at our principal executive offices by November 26, 2020 in order to be eligible for inclusion in our proxy statement and form of proxy for that meeting.

 

- 39 -

 

OTHER SHAREHOLDER PROPOSALS FOR PRESENTATION

AT NEXT YEAR’S ANNUAL MEETING

 

For any proposal that is not submitted for inclusion in next year’s proxy statement, but is instead sought to be presented directly at the 2021 Annual Meeting of Shareholders, management will be able to vote proxies in its discretion if we: (1) receive notice of the proposal before the close of business on February 9, 2021 and advise shareholders in the 2021 proxy statement about the nature of the matter and how management intends to vote on such matter; or (2) receive notice of the proposal after the close of business on February 9, 2021. Notices of intention to present proposals at the 2021 Annual Meeting of Shareholders should be addressed to Gray Television, Inc., Attention: Kevin Latek, Corporate Secretary, Gray Television, Inc., 4370 Peachtree Road, N.E., Atlanta, Georgia 30319.

 

AVAILABILITY OF FORM 10-K

 

Our Annual Report on Form 10-K is available online at www.gray.tv in the Investor Relations section under the sub-heading SEC Filings. We will provide to any shareholder, without charge, upon written request, a copy of the Annual Report on Form 10-K for the fiscal year ended December 31, 2019, as filed with the SEC. Such requests should be addressed to Gray Television, Inc., 4370 Peachtree Road, N.E., Atlanta, Georgia 30319, Attention: Investor Relations.

 

HOUSEHOLDING

 

As permitted under the Exchange Act, to the extent shareholders receive a hard copy of the proxy statement by mail, only one copy of this proxy statement is being delivered to shareholders residing at the same address, unless such shareholders have notified us of their desire to receive multiple copies of this proxy statement. We will promptly deliver, upon oral or written request, a separate copy of this proxy statement to any shareholder residing at an address to which only one copy was mailed. Requests for additional copies should be directed to Gray Television, Inc., 4370 Peachtree Road, N.E., Atlanta, Georgia 30319, Attention: Investor Relations, telephone (404) 504-9828. Shareholders residing at the same address and currently receiving only one copy of the proxy statement may contact Investor Relations at the address above to request multiple copies of the proxy statement in the future. Shareholders residing at the same address and currently receiving multiple copies of the proxy statement may contact Investor Relations at the address above to request that only a single copy of the proxy statement by mailed to them in the future.

 

- 40 -

 

- 41 -